Client Care Representative

The most employee focused HVAC service company in the Sandhills has openings for a Client Care Representative with Dispatching

JOB SUMMARY:

Answer incoming client telephone calls. Assist with the supervision and dispatching of all scheduled service, maintenance and repair calls. Reports to the Operations Manager

ESSENTIAL FUNCTIONS:

Answer incoming client telephone calls and recognize that this is where the client will form their first impression of the company. Good communication with the client is essential! Make sure taking care of the client takes higher priority than any other task and that clients are enthusiastic about how they are treated. Have a courteous and pleasant demeanor whether on a phone call or not. Realize that courteousness is contagious, and has a positive effect on other Team Members.

Ensure that each telephone call is answered before the third ring and that the approved company greeting and script is used each time.

Assist with the supervision and dispatching of all scheduled service and maintenance calls to ensure maximum efficiency of scheduling without compromising client satisfaction.

Notify clients ahead of time without fail if the Technician / Installer is not going to arrive at their home within the scheduled time window and rescheduling the time at the client's convenience.

Call Agreement Membership clients, as scheduled service appointments should be booked to make up for any shortfall of repair calls. Performing the budgeted number of service and repair calls each day is critical, because residential replacement leads are generated from those calls.

When assisting dispatch, help debrief Technician / Installers after each call and insist that all Technician / Installers collect payment immediately after each job is complete.

Obey the Code of Ethics, Team Rules and Team Philosophy

MINIMUM TRAINING, EXPERIENCE AND KNOWLEDGE REQUIRED:

High School Diploma or equivalent required.

Above average verbal and telephone communication skills are essential.

Must have good computer software skills.

Prior customer service experience preferred.