Operations Specialist

An Operations Specialist is responsible for assisting attorneys, managers and staff and ensuring that all administrative and facility needs are met, and creating a positive and efficient work environment. The position requires excellent customer service and a willingness to help others.Core Duties and Responsibilities:Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Hospitality responsibilities include answering phones, greeting clients, scheduling conference rooms, tending to requests of clients and guests, arranging video conferences and conference calls, catering events, and setting up conference rooms.Operations responsibilities include mailroom and courier duties, processing incoming and outgoing mail, including certified mail, UPS, FedEx, and other shipments, as well as mail distribution and related office services, document management including copying, scanning, organizing, burning CDs/DVDs or other digital file formats, and managing document backup and shredding.Ability to perform minor repairs and maintenance tasks, such as replacing light bulbs, fixing door handles, and repairing furniture.Administrative responsibilities include conducting research, assisting in the law library, ordering and distributing Office/Pantry supplies, and general administrative support.Manage vendor relationships for office-related services, such as janitorial services, security, and building maintenance.Managing office equipment, and overseeing maintenance and repairs.Provide support to all departments by assisting with various projects.Other Duties:Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Activities, duties, and responsibilities may change at any time with or without notice.