Marketing Coordinator

The Marketing Coordinator will play a key role in executing marketing/business development programs and will support the Firm’s digital presence, plan and coordinate events, and assist with internal and external communications. The ideal candidate will be a creative, independent thinker with a sharp eye for detail; and an organized multitasker able to handle several diverse projects simultaneously while meeting tight deadlines.Core Duties and Responsibilities:Assist attorneys with preparation for client/prospect visits, including preparing presentations, packaging marketing/advertising materials, catering arrangements, etc.Maintain and coordinate firm’s Continue Education (CE) program for insurance adjustersCoordinate with various Departments of Insurance (DOI) and other organizations to acquire and maintain CE accreditationEnsure CE program compliance with DOI guidelines and assist in the development and administration of appropriate procedures to meet accreditation guidelinesSubmit CE applications to accrediting agencies, ensuring timely submission to meet deadlinesSubmit attendee credits to agencies and maintain required documentation/recordsPlan, coordinate and attend CE training seminars Maintain archives and files of various materials received from individual attorneys and practice groups, including, but not limited to attorney bios, resumes, articles, newsletters, presentation materials, and proposalsOrder and maintain inventory of collateral materials and promotional itemsPlan and coordinate firm events, sponsorships, speaking engagements, and participation in professional and industry conferencesManage and execute event follow-up activitiesAssist attorneys to prepare for speaking engagements and client visits, including preparing presentations, packaging marketing/advertising specialty materials, catering arrangements, etc.Produce, update, and maintain marketing materials for print & web, including practice area descriptions and attorney biosAssist with the preparation of proposals, PowerPoint presentations, and other client-facing materialsManage and organize marketing materials and supplies, including brochures, exhibit materials, promotional items, etc.Assist with new attorney onboarding and integration as well as attorney promotions, including preparation of announcements and web biosDevelop, prepare, and place firm press releases.  Draft/disseminate other communications materials such as electronic newsletters and alertsMaintain social media for the firm, including monitoring activity and posting contentMaintain and update attorney profiles on internet directories and firm websiteAssist in the development and implementation of short and long-term marketing objectives and individual business development plansProvide general departmental support, including drafting of correspondence and reports, attending meetings, maintaining a marketing filing system and responding to general attorney marketing requestsMaintain archives and files on various materials received from individual attorneys and practice groups (attorney profiles, resumes, articles, in-house newsletters, presentation materials, proposals, etc.)Enter and maintain data regarding marketing/business development expenses in tracking systemsOther Duties:Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Activities, duties, and responsibilities may change at any time with or without notice.