Assistant Agreements Coordinator - Transportation Program Specialist 2

Working Title: Transportation Program Specialist 2Job Class: Transportation Program Specialist 2Agency: Transportation Dept

Job ID : 81739

Location : Rochester

Telework Eligible : Yes, this position is located at District 6 Rochester Minnesota. This position will have the flexibility to telecommute, work a hybrid schedule, or work in the office. The incumbent will be required to complete a telework agreement. The incumbent will be expected to work in the office on occasion.

Full/Part Time : Full-Time

Regular/Temporary : Unlimited

Who May Apply : Open to all qualified job seekers

Date Posted : 11/09/2024

Closing Date : 11/22/2024

Hiring Agency/Seniority Unit : Transportation Dept / Transportation-MAPE

Division/Unit : District 6C- ADE Program Dlvry / Planning

Work Shift/Work Hours : Day Shift

Days of Work : Monday - Friday

Travel Required : No

Salary Range: $26.04 - $37.98 / hourly; $54,371 - $79,302 / annually

Classified Status : Classified

Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE

FLSA Status : Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.This position is located at District 6 Rochester Minnesota. This position will have the flexibility to telecommute, work a hybrid schedule, or work in the office. The incumbent will be required to complete a telework agreement. The incumbent will be expected to work in the office on occasion.This position exists to serve as an expert in guiding and coordinating district personnel and local agencies through the “Cost Participation and Maintenance Responsibilities with Local Units of Government Policy” (hereinafter “Policy”); and to act as a liaison between the District and Central Office Municipal Agreements Section. Responsibilities include the development and administration of agreements for the purposes of program delivery and maintenance operations.

Act under the guidance of the Principal Engineer to serve as a district expert on the Policy guidance, project coordination, agreement writing and processing.

Prepare Maintenance Agreements, MOU’s, LOI’s, project resolutions, joint powers agreements, partnership agreements and other project documents as assigned.

Track and record agreement status; complete agreement close-out process; record and file agreement documents.

Prepare Emergency Relief documentation to obtain Federal Aide Emergency Relief funding in accordance with federal requirements.

Minimum QualificationsExperience:To qualify, Transportation Program Specialist 2 applicants must meet all the following:Two (2) years of professional level experience demonstrating:

Communication and writing skills sufficient to produce professional letters; employ in-person, phone, and email communication etiquette; and draft agreement language that is clear and concise.

Negotiation and decision-making skills sufficient to develop successful agreements.

Math skills sufficient for computing percentage, item costs and quantities,

Computer applications including word processing and spreadsheets (Such as MS Office: Word, Excel, Power Point, email, and other computer programs necessary for the work).

Education:

A Bachelor’s or Master’s degree in Business, Accounting, or Paralegal or closely related degree substitutes for one (1) year of professional experience.

Preferred Qualifications

Knowledge of legal principles and guidelines pertaining to contracts and agreements and related documents.

Experience maintaining detailed records and completing agreements.

Utilize PACER, eDOCs and P6 software to manage the agreement process.

Additional RequirementsREFERENCE/BACKGROUND CHECKS:Successful candidate must pass past-employer reference checks and criminal history checkIt is our policy that all candidates submit to a background investigation prior to employment. The background check may consist of the following components:

SEMA4 Records Check

Criminal History Check

Employment Reference Check

Education/License Verification

Driver's License Check

AN EQUAL OPPORTUNITY EMPLOYERMinnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.