Executive Assistant / Office Manager

Executive Assistant/Office Manager

COMPANY OVERVIEW

Our client has been creating value across numerous asset classes, with a focus on commercial real estate. Primarily through real estate development, we have assembled a portfolio of prized assets throughout the East Coast of the United States.

POSITION DESCRIPTION

Seeking an Executive Assistant/Office Manager to join its NY office. The primary day-to-day role will be to provide executive support to the senior management team. This role will report directly to the Chief Operating Officer and Chief Financial Officer.

RESPONSIBILITIES

Originate and edit documents and presentations, including contracts, leases, correspondence, using MS Office Suite of products.

Manage and coordinate executive calendars.

Assist with company marketing initiatives and brand presentation.

Maintain professional relationships with tenants, clients, high level executives, assistants, and vendors.

Coordinate meetings, including conference room scheduling, set-up and break-down, meal ordering and IT requirements.

Oversee office management, including ordering supplies, office maintenance, stocking of refrigerator and overall appearance and cleanliness of office.

Maintain filing system and storage of documents.

Arrange executive travel as needed.

Provide support to accounting department including, banking, filing, data entry into accounting system.

Arrange for messengers and mail delivery.

Knowledge of Yardi a plus

QUALIFICATIONS

Bachelor’s degree preferred.

Minimum 5-7 years of experience in comparable roles.

Highly organized, good team player, and independent problem solver.

Exceptional time management and prioritization skills to manage multiple projects with significant responsibilities and competing priorities. Strong communication skills (oral, written and interpersonal).