Executive/Personal Assistant to Co-Founder/Managing Partner

Boutique Activist Investment Management is seeking a new Full-Time/Permanent Executive/Personal Assistant to support one of its Co-Founders/Managing Partners. Candidates must have a minimum of 5+ years of applicable executive administrative experience supporting a top-level/C-level Executive, ideally within financial services but open to corporate backgrounds, and a Bachelor’s degree is required. Ideal candidates should be reliable, polished, professional, moldable, and possess a “no task is too big or small”/“all hands on deck” mentality and excellent interpersonal and communication skills (both verbal and written). They should also have strong Microsoft Excel skills and exposure to AI would be a huge plus. This is a fantastic opportunity to join a firm focused on business sustainability, with the opportunity to learn, take on more/projects, and grow down the line!

Salary depends on experience (120-150k base), plus discretionary bonus eligibility.

Hours are 8:30am-5:30pm, with flexibility. Hybrid work schedule (4 days in office / 1 day remote).

Responsibilities:

Provide high-level executive business and personal administrative support to Co-Founder/Managing Partner.

Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; create agendas and prepare and distribute meeting materials; manage and maintain busy and ever-changing calendars, both business and personal, always being one step ahead.

Coordinate complex domestic and international travel arrangements and detailed itineraries, both business and personal, including commercial flights and private aviation, hotel accommodations, car services/ground transportation, dining reservations, etc.

Provide personal administrative support, including liaising with family and scheduling children’s medical appointments, after school activities, personal appointments, filling out summer camp forms, etc.

Assist with ad hoc projects and administrative duties, including stocking refrigerator, emptying dishwasher, ordering fresh direct, etc.

Requirements/Qualifications:

Minimum 5+ years of applicable executive administrative experience supporting a top-level/C-level Executive, ideally within financial services but open to corporate backgrounds.

Bachelor’s degree required.

Someone reliable and moldable/not set in their ways.

Extremely polished and professional with a flexible, positive attitude.

Strong proficiency in Microsoft Office Suite, particularly Excel (be able to pull and summarize data). Exposure to AI is a huge plus. Someone who wants to learn the analytical side a plus.

Someone who has an interest in what they do.