Time and Leave Supervisor

Job DescriptionThe NYC Department of Probation (DOP) is a world leader in working creatively and effectively engaging with people under court-mandated community supervision. Through innovative partnerships with people and organizations throughout the New York City, DOP provides opportunities for those on probation to access services and opportunities that positively impact their life trajectory. Following the best current data on “what works,” staff at DOP engage in meaningful relationships with those on probation in an effort to enhance community safety and decrease recidivism.The Time and Leave Supervisor is responsible to manage the team and ensure the following:Timekeeping:Accurately record and monitor the schedules and timesheets of employees. Key responsibilities include:

Collecting and verifying timesheets: Ensuring all employee hours are accurately recorded.

Calculating pay: Including regular hours, overtime, bonuses, and deductions.

Administering Paid Time Off (PTO): Tracking and managing PTO accruals and usage.

Ensuring compliance: Making sure the company adheres to relevant labor laws and regulations.

Maintaining records: Keeping detailed records of employee hours, absences, and attrition rates

Leave Analysis Processing & Reporting:

Manages and coordinates all leave of absence cases and workers’ compensation claims. Key responsibilities include:

Administering leave programs: Interpreting and applying federal and state leave laws (e.g., FMLA, PFL, PPL, CSL, DSL and other Leaves of Absence).

Case management: Coordinating all aspects of leave cases, including documentation and compliance and working with external partners for PFL.

Customer service: Providing assistance to employees, managers, and HR partners regarding leave policies and procedures.

Compliance: Ensuring all leave and workers’ compensation programs comply with applicable laws and regulations

Runs reports and prepares analysis to keep senior management informed regarding workforce planning.

APPLICANTS MUST BE PERMANENT IN THE ADMINISTRATIVE STAFF ANALYST CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE.Qualifications

A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

Additional InformationThe City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.