Executive Assistant

Company DescriptionWith a history that dates back over 80 years, Starcom is a global communications planning and media leader. We are an agency still grounded in our founding principle that people are at center of all we do. Each day, we apply this belief to harness the transformative power of data and technology to inspire and move people and business forward. With more than 7,000 employees in over 100 offices around the world, Starcom partners with the world's leading marketers and brands, including Bank of America, Best Buy, Kellogg Company, McDonald's, Novartis, Samsung, Visa and more.OverviewThe Executive Assistant will provide administrative support to assigned senior executives in a professional, efficient, and confidential manner. The position will require discretion, judgment, tact, poise, and the ability to prioritize, prepare correspondences, and research highly confidential materials and issues. The person in this position will be required to interact with a wide range of employees, clients, and business partners and provide excellent customer service. Requirement for in-office presence in our NY office location 3 days/week, in adherence to Publicis corporate policies.Responsibilities

Provide administrative support with a high degree of initiative, confidentiality, and professional demeanor. Maintain poise to project a professional image of the office with diplomacy and creativity in work strategies.

Provide business travel support, including reservations and expense reports, monitoring travel schedules, and providing backup plans as needed.

Act as an ambassador of Starcom and Publicis, becoming familiar with systems, tools, services, and personnel across the network

Co-locate 1-2 days/week at our front desk and ensure all who pass through the doors of Starcom are greeted with a friendly face by greeting and ushering guests

Maintain calendars using Microsoft Outlook with little input. Schedule meetings using knowledge and good judgment of priorities.

Coordinate office and department meetings and events including securing rooms, AV, and catering as needed and coordinating with the Facilities and AV teams.

Resolve employee complaints and concerns through resourcefulness, follow-ups, and collaboration.

Partner with and support Starcom’s other Executive Admins across the US offices.

Maintain confidential files and records using judgment and discretion.

Handle internal & external correspondence; create reports and presentations, as necessary.

Seek out opportunities to evaluate existing processes and make improvements when necessary.

Build effective, professional relationships with co-workers, clients, and business partners.

Perform duties and projects as assigned by the manager.

Qualifications

5+ years of experience in administrative role supporting executive-level employees

Proficient with Microsoft Office (Excel, Word, PPT, and Outlook)

Experience with systems and tools such as timekeeping software, expense platforms, and travel platforms, is preferred

Excellent communication skills

Strong organizational and project management skills

Attention to detail and accuracy

Excellent judgment, problem-solving, and decision-making ability

Excellent relationship building skills

Ability to handle sensitive and confidential information with integrity

Ability to multi-task and prioritize; demonstrated agility and flexibility

Passion and enthusiasm for the position and our agency

Additional InformationStarcom is an Equal Opportunity Employer. Our employment decisions are made without regard to actual or perceived race, color, ethnicity, religion, creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, childbirth and related medical conditions, national origin, ancestry, citizenship status, age, disability, medical condition as defined by applicable state law, genetic information, marital status, military service and veteran status, or any other characteristic protected by applicable federal, state or local laws and ordinances.The Power of One starts with our people! To do powerful things, we offer powerful resources. Our best-in-class wellness and benefits offerings include:

Paid Family Care for parents and caregivers for 12 weeks or more

Monetary assistance and support for Adoption, Surrogacy and Fertility

Monetary assistance and support for pet adoption

Employee Assistance Programs and Health/Wellness/Comfort reimbursements to help you invest in your future and work/life balance

Tuition Assistance

Paid time off that includes Flexible Time off Vacation, Annual Sick Days, Volunteer Days, Holiday and Identity days, and more

Matching Gifts programs

Flexible working arrangements

'Work Your World’ Program encouraging employees to work from anywhere Publicis Groupe has an office for up to 6 weeks a year (based upon eligibility)

Business Resource Groups that support multiple affinities and alliances

The benefits offerings listed are available to U.S. based employees, are reviewed on an annual basis, and are governed by the terms of the applicable plan documents.If you require accommodation or assistance with the application or onboarding process specifically, please contact USMSTACompliance@publicis.com. All your information will be kept confidential according to EEO guidelines.All your information will be kept confidential according to EEO guidelines.Compensation Range: $58,500- $88,000 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. For this role, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 1/01/2025.#LI-HYBRID2024-46272