Special Assistant (OFPC Chief of Staff)

NY HELP No Agency Homeland Security and Emergency Services, Division of Title Special Assistant (OFPC Chief of Staff) Occupational Category Other Professional Careers Salary Grade NS Bargaining Unit M/C - Managerial/Confidential (Unrepresented) Salary Range From $123793 to $156224 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Exempt Class Travel Percentage 20% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Albany Street Address 1220 Washington Ave Bldg 7A City Albany State NY Zip Code 12226 Minimum Qualifications Bachelor’s degree and eleven years of progressively responsible experience in leadership roles in police, fire or other first responder agencies with direct oversight of policy development and implementation. Candidate must have served in a senior administrative role helping shape and execute strategic planning initiatives that contribute to the organization’s overall success including, but not limited to:- Providing insight and advice to the organization’s leadership team regarding operational improvements;- Resource and fiscal planning;- Developing and implementing policies and procedures; and- Facilitating communication and information flow within the organization.Experience must include two years of management experience organizing and directing multiple teams or departments while setting organizational goals and priorities to develop and implement strategic plans and initiatives while managing multiple projects within a complex and changing environment. Substitutions: J.D. or master’s degree may substitute for one year of relevant experience; Ph.D. may substitute for two (2) years of relevant experience. Duties Description Under the direction of the State Fire Administrator, the Chief of Staff will coordinate a variety of activities supporting the program’s operational and strategic planning initiatives, and exercise independent judgment and initiative in the performance of a wide variety of complex tasks in support of program and agency effectiveness. Duties include, but shall not be limited to the following: Compiles and analyzes critical data regarding current programmatic operations, effectiveness of the functionality of systems and protocols in place, the organizations capacity to manage current workload and responds to and implements State and federal mandates and new initiatives. Develops operating goals based on strategic plans, service commitments, executive and legislative initiatives and accepted standards. Develops, establishes and implements administrative/operational procedures and policies. Consults with the SFA and DHSES Office of Administration and Finance on all staffing, employee relations, employee development, budget and finance issues. Provides advice and guidance to program staff on setting up and executing programs/plans/tasks and responsibilities in compliance with new legislation, OFPC Executive directives, the DHSES strategic plan, operations, policies, processes and procedures. Develops and implements performance measures to assess and evaluate organizational and programmatic effectiveness. Accompanies the State Fire Administrator during activations, on site visits and to meetings and conferences providing support information and advice ensuring established protocols are carried out and new protocols developed as required. Participates in intra/inter organization wide meetings, project and study groups, acting as program/agency representative as assigned. Reviews, clarifies and interprets confidential policy matters and highlights key points for review. Plans, coordinates and monitors on-going projects, major program plans and activities of interest and concern. Establishes milestones and schedules, maintains contact with branch chiefs and coordinates activities with a broad range of organizations and stakeholders including State, federal and local governments and private sector partners as required. Prepares, reviews and coordinates correspondence, background summaries, briefings and confidential memoranda for the State Fire Administrator regarding critically sensitive issues often under extreme time constraints. Systematically researches and identifies opportunities for program outreach and strategic program development. Identifies critical technology, systems and communications required to execute plans, revises criteria to requirements and provides clarification of program personnel on roles and responsibilities. Develops, analyzes and prepares data and recommendations for short- and long-range plans and requirements to increase program capacity, effectiveness, governance and delivery. Investigates complex complaints and recommends corrective actions as necessary to resolve issues. Undertakes special and confidential assignments for the State Fire Administrator and executive staff as assigned. Supports emergency activation planning and operational activities, communicate with a diverse group of internal and external stakeholders, coordinate staff support as needed and resolve real time issues. Performs all supervisory tasks as required. Performs other duties as required. Additional Comments NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines. Some positions may require additional credentials or a background check to verify your identity.Name Human Resources/JH Telephone 518-486-5700 Fax 518-485-8432 Email Address HRresumes@dhses.ny.gov Address Street NYS Division of Homeland Security and Emergency Services, HRM 1220 Washington Ave., Building 7A City Albany State NY Zip Code 12226 Notes on Applying Please submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID 165733 in the subject line of your application email to HRresumes@dhses.ny.gov.