Church Administrative Assistant - immediate opening

About Us

Bishop Janes United Methodist Church is a welcoming congregation that believes in building meaningful connections within our community. We work to create a nurturing environment where people can experience love, grow spiritually, and find support in all of life's journeys. Our church strives to make a positive difference in our neighborhood and beyond through compassion and inclusion. We are seeking a friendly, organized person with good administrative skills to join our team. The ideal candidate has a warm, outgoing personality and is comfortable working in a Christian environment. This position is perfect for someone who enjoys connecting with people and helping support our church's community presence.

Position Overview

We are looking for an organized, friendly Church Administrative Assistant to help with our church operations and communications. This part-time position (10-12 hours weekly) plays an important role in supporting our Pastor and managing office functions.

Location: This is an on-site position at our church office in Basking Ridge, NJ.

Schedule

10-12 hours per week initially, typically distributed across 3 weekday mornings

Potential for increased hours as ministry needs grow

Additional compensated hours may be available during busy church seasons (Advent/Christmas, Lent/Easter)

Key Responsibilities

Administrative Support

Receive and screen calls, visitors, and correspondence for the Pastor

Respond to emails and inquiries when the Pastor is away

Prepare materials for worship services, weddings, funerals, and special events

Maintain church records and files

Prepare annual reports and documentation

Office Management

Manage the church calendar and facility scheduling

Maintain an organized, welcoming church office environment

Process incoming communications (phone, mail, email)

Update the church directory as needed

Order and manage office supplies within budget

Process bi-monthly payroll submissions to Paychex

Communications

Coordinate basic church communications

Update the church's Facebook, Instagram, and YouTube accounts

Submit announcements to local media outlets

Update the church sign as needed

Distribute communications to the congregation

Qualifications

High School diploma required

Administrative experience preferred

Proficiency with Google Workspace (Gmail, Docs, Sheets, Slides, Calendar, Drive) required

Basic familiarity with graphic design tools such as Canva

Comfort with using social media platforms

Basic experience with payroll processing or willingness to learn

Familiarity with AI tools (ChatGPT, Claude, Gemini, or AI-powered design tools) a plus

Good communication abilities

Ability to maintain confidentiality

Good organizational skills

Friendly, helpful demeanor

Must be comfortable working in a Christian environment

Must pass background check and complete Safe Sanctuaries training

Compensation & Benefits

Competitive Salary on qualifications and experience

Paid sick leave in accordance with NJ state law

Unpaid time off: 2 weeks vacation plus 5 personal days annually

How to Apply Please submit your resume, cover letter, and three references. In your cover letter, please briefly describe your experience with administrative work and your comfort level with technology tools including Google Workspace and social media.

Bishop Janes United Methodist Church is an equal opportunity employer and welcomes applicants from all backgrounds who embrace our mission and values.

This position requires the successful completion of a background check and Safe Sanctuaries training in accordance with church policies.