Administrative Assistant Landscaping business

Assistant to President/Managers and Controller

Accounting / Billing

Familiarity with accounts receivable and invoicing weekly and monthly statements

Familiarity with Blue book/ Isqfeet, Bid scope, etc. to identity potential jobs, knowledge of reading construction plans a plus

Month end reports for accounts – total sales, sales by state, etc.

Create weekly invoices/billing to send out

Familiar with accounts receivable procedures and sending out statements to customers.

Payroll

Proficient knowledge of Payroll processing

Project Management

Prepared General Contractor In-Take and Close Out Documentation

Prepare Job Progress reports and master lists

Assist in filling out job contracts

Job File Management (hard copies and online) and Organization / Dailies

Managed procurement and distribution of Certificates of Insurance for projects, maintaining compliance

Master project list for work completed to date

Obtain overweight permits, compressor permits, etc.

Master project list for work completed to date

Obtain overweight permits, compressor permits, etc.

Track and create Sheets for weekly maintenance

Project Review and Estimating

Print out relevant parts of drawing specs and boring reports for potential jobs to bid

Typing of Sales Quotes / proposals/managing responses and follow-up

Miscellaneous

General Administrative Office Work

Receptionist – answering phones & emails

Managed incoming company mail

Assist office with daily tasks