Office Assistant/Receptionist

This leading material supplier to the construction industry is seeking a receptionist/office assistant. Our office is located in Ridgefield Park, NJ.

This position requires excellent communication skills, phone skills and an outgoing personality. Organizational skills and ability to multi-task are key for success. Computer skills are a must! Come join our team!

REPORT TO: Office Staff

HOURS: 5 days per week, 7 AM – 4 PM, Monday – Friday, 1 hour lunch.

PURPOSE: To assist office personnel in general office and customer service duties.

ESSENTIAL DUTIES:

o Answer telephones & relay calls to employees.

o Data entry of customer information

o Send out invoices and statements to customers.

o File invoices, purchase orders, quotes, etc - numerical & customer files.

o Match up documents to shipping paperwork.

o Ship & fill out UPS & Federal Express.

o Present a welcoming environment by keeping work area neat and clean.

MINIMUM REQUIREMENTS:

o Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts

o Other applications helpful include Excel, PowerPoint, internet and research tools

o Ability to learn new computer applications quickly.

o Good verbal communication skills

o Ability to understand and follow written/verbal English instructions.

o Ability to lift, carry and file paper files.

o Bilingual in Spanish a plus but not required.