Sr. Support Administrator

Position Details Position Information Recruitment/Posting Title Sr. Support Administrator Job Category Staff & Executive - Administrative & Support Department RSDM-Oral Surgery Overview New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating universitywide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers School of Dental Medicine (RSDM) is seeking a Sr. Support Administrator for the Department of Oral and Maxillofacial Surgery.The Sr. Support Administrator provides advanced confidential administrative and management support within department/administrative offices of the University. This position exercises considerable discretion and independent judgement, coordinates projects, correspondence, report, and fiscal procedures for the department and provides high level support for administrative and secretarial staff. This position has administrative responsibility in fiscal matters, purchasing, and personnel administration. The Sr. Support Administrator develops and implements plans and procedures to ensure efficient operational and administrative systems are maintained.Among the key duties of this position are the following:Plans and schedules the work of the section to make maximum effective utilization of employees, equipment and material within budgetary requirements.Coordinates the activities of secretarial/clerical staff within the department.Provides high level support for all office operations including forms, secretarial/clerical work, space and office equipment, internal reporting systems, etc.Supervises the development and maintenance of the department's recordkeeping, filing and retrieval systems.Assists administration with onboarding of new faculty/employees. Schedules registration for dental school's electronic system training. Provides credentials to dental school financial coordinator to enroll faculty in various insurance carriers.Maintains time and attendance records for faculty/employees. Interacts with the Department of Human Resources regarding personnel matters.Coordinates fiscal procedures with the unit. Ensures that expenditures are in accordance with the allocation of funds.Prepares budget recommendations, documenting previous expenditures, compiling necessary data and preparing justifications for projected expenditures.Maintains knowledge of University and Department's policies and procedures.Serves as liaison between department administrative units, and initiates correspondence related to these functions.Independently handles projects as assigned, such as grants management, marketing and media programs, recruitment activities, etc.Performs other duties as assigned. Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement This position requires a fully on-site work arrangement. FLSA Exempt Grade 29S Position Salary Annual Minimum Salary 82178.000 Annual Mid Range Salary 98974.000 Annual Maximum Salary 117775.000 Standard Hours 37.50 Union Description HPAE, Local 5094 Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to . Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience Bachelor's Degree in Business Administration, Finance, Education, or a related field, plus two (2) years of professional administrative/management experience required.Additional related experience may be substituted for the degree on a year-for-year basis. Certifications/Licenses Required Knowledge, Skills, and Abilities Preferred Qualifications Equipment Utilized Physical Demands and Work Environment Walking Special Conditions Posting Details Posting Number 24ST0167 Posting Open Date 01/24/2024 Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Newark (RBHS) City Newark State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement