Secretary/Clerk

Secretary/Clerk at Cars Time Used Car Dealership

Position Type: Full-Time

Job Summary:

Cars Time Used Car Dealership is looking for a detail-oriented and organized Secretary to support our team with administrative tasks and ensure smooth daily operations. The ideal candidate will have excellent communication skills, a friendly demeanor, and the ability to handle multiple tasks in a fast-paced environment. As the first point of contact for customers, the Secretary will play a key role in creating a welcoming atmosphere at the dealership.

Key Responsibilities:

Greet customers and answer incoming calls, providing information or directing inquiries to the appropriate person.

Schedule appointments for sales, service, and test drives, and maintain an organized calendar.

Manage paperwork for vehicle sales, financing, and registration, ensuring all documents are accurate and complete.

Maintain customer records and update the CRM database.

Handle general office tasks such as filing, scanning, and copying.

Prepare and distribute invoices, receipts, and sales contracts as needed.

Order office supplies and maintain an organized workspace.

Assist the sales team with administrative tasks, such as preparing reports and following up with customers.

Provide basic information to customers about vehicle availability and pricing, or connect them with a salesperson.

Support dealership events and promotional activities as needed.

Qualifications:

Bilingual English and Spanish

Proven experience in a receptionist, administrative, or customer service role.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with CRM systems.

Strong organizational and multitasking abilities.

Excellent verbal and written communication skills.

Friendly and professional demeanor.

Ability to work independently and as part of a team.

Experience in the automotive industry is a plus, but not required.

Benefits:

Competitive salary

Paid Training

Opportunities for career growth and development

A positive and supportive work environment