Special Assistant, Cross-Regional Operations

The Special Assistant supports the Chief of Operations for Schools through various tasks including the administrative responsibilities of the CO’s office, planning and drafting communications, and project managing a few of the CO’s Regional and network-wide initiatives. The Special Assistant reports directly to the Chief of Operations for Schools  and works regularly with the Cross-Regional Operations Teams, regional School Support Teams,  Regional Superintendents of Operations, and Uncommon Schools’ Home Office teams and staff. We are looking for a go-getter with a can-do attitude. The role will provide a unique opportunity to see and learn about school management and public charter school operations at the network-wide level. Location is flexible between Brooklyn and NYC; travel between regions or to retreat locations may be required approximately 1-2 times monthly.Administrative Tasks and Executive Support:Ensure the CO’s time is maximized and aligned with the organization’s priorities by seamlessly managing the CO’s calendar, arranging meetings, and coordinating all details of travel and creating a comprehensive travel itineraryTrack and deliver daily CO briefs and weekly calendar to support the CO’s schedule, action items, and meeting preparationProvide administrative support for the CO, including credit card reconciliation, reimbursement processing, and other duties as neededOwn and manage both large and smaller meetings by creating presentations, taking minutes, and managing logisticsImprove current operations and processes within the CO's office to efficiently allocate resources and time Program and Systems Management:Manage stakeholders on projects laterally and above including partnering across multiple leaders, teams, and regions for project executionCreate and maintain strategic trackers and metrics to ensure progress on high level work towards goals and deadlinesProject manage and operationalize a few of the CO's organization-wide initiatives per year; activities include building out the project plan, owning implementation, and monitoring budget and executionCommunications and culture:Manage and Implement the CO's communication plan Manage CO's external speaking events including logistics, drafting speeches and presentations, and preparing the CO for the eventsSupport in shaping a joyful staff culture within the CO's teams and/or school and Home Office leaders