Wedding Coordinator Job on-site in Cromberg, CA

Introduction to Twenty Mile House:

Join our team at Twenty Mile House, a breathtaking 200-acre destination wedding venue rich in history and boutique charm, nestled in the heart of Cromberg, California. We’re looking for a passionate Wedding Coordinator to help craft unforgettable, all-inclusive eco-friendly weddings in a serene setting surrounded by natural beauty. Tucked away in the Sierra Nevada forest, the area offers access to endless outdoor adventures—hiking, rivers and lakes, skiing, mountain biking, and more—while embracing the small-town charm of nearby Quincy and Portola. If you love the idea of creating magical moments in the enchanting Lost Sierra, we’d love to hear from you! #LostSierra

GENERAL SUMMARY:

The Full-time Wedding Coordinator is responsible for assisting with the planning, day-of-coordination and additional administrative tasks of wedding events at the Twenty Mile House. The goal is to assist in providing an outstanding wedding experience for our wedding couples and their guests and ensure that the wedding party’s vision comes together seamlessly on the wedding day.

ESSENTIAL JOB RESPONSIBILITIES:

-Client Engagement: Build lasting, meaningful relationships with wedding couples by providing personalized guidance throughout the entire planning process. Demonstrate empathy, professionalism, and a high level of customer care, ensuring that each couple feels supported and heard at every step of the journey.

-Wedding Coordination: Take charge of planning and executing weddings, ensuring seamless operations from start to finish. Serve as the liaison between couples and vendors, effectively communicating and coordinating to bring their vision to life. Anticipate needs and solve any issues that may arise during the planning or on the day of the event.

-Administrative Duties: Keep meticulous records of event logistics, including timelines, seating charts, and floor plans. Utilize tools like Google Drive and Aisle Planner to manage and organize all event details, ensuring accuracy and quick access to information. Track progress and update necessary documents to stay on top of all deadlines.

-Team Management: Inspire, lead, and manage both staff and vendors, fostering a collaborative and supportive environment. Ensure all team members understand their roles and responsibilities, while maintaining high standards of service to create exceptional experiences for the wedding couple and their guests.

KNOWLEDGE, SKILLS, AND ABILITIES:

-Outstanding Customer Service & Communication: Exceptional interpersonal and communication skills, with proven leadership abilities.

-Organizational Excellence: Strong attention to detail and excellent organizational skills to manage tasks efficiently.

-Computer Proficiency: Experience with Google Drive and Microsoft Office is preferred.

-Client Relationship Building: Ability to develop and maintain strong relationships with a diverse clientele.

-Time Management: Capable of completing tasks effectively and on time.

-Team Collaboration: Works well in a team environment with a positive, cooperative attitude.

-Problem-Solving Under Stress: Able to stay calm under pressure, identify problems, and provide effective solutions.

-Positive and Energetic: Displays a "can-do" attitude with energy and enthusiasm.

-Professionalism & Company Values: Strong commitment to professionalism, maintaining a positive work culture, and upholding company standards.

-Adaptability: Able to adjust to dynamic and changing work environments.

-Supervisory Skills: Ability to manage and support others in a positive and constructive manner.

-Initiative: Willingness to take initiative and assist in areas that need extra support.

-Cross-Functional Team Player: Open to assisting in other roles when necessary, demonstrating a flexible approach.

-Self-Driven: Ability to work independently and be self-motivated with minimal supervision.

-Event Planning Experience: Experience in event planning or hospitality service is preferred.

-Educational Background: Undergraduate degree preferred but not required.

Location: Twenty Mile House, Cromberg CA, 96103. Must be able to reliably commute to the worksite.

Hours: Full-time, year round. Hours and season can be flexible for the right candidate.

Wedding season is from mid-April through mid-November. Must be able to work weekends and some holidays. During the off-season, days and hours are flexible.

Compensation: $55-$65k, depending on experience. 401(k) with company match, health insurance, paid time off, paid holidays

Working Conditions: Work in an outdoor venue wooded environment with changing weather when working on company grounds. May be required to lift up to 25 lbs.

Application process: Please send a cover letter and resume to weddings @ twentymilehouse. com

Applications will only be accepted via email.

Twenty Mile House is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, family or parental status, or any other status protected by the laws or regulations. Twenty Mile House encourages applicants of all ages.