Administrative Assistant

Description We are seeking a highly capable Administrative Assistant to join our team and maintain efficient office operations. Your role will include managing Concur for travel and expense needs, performing high-volume data entry, supporting in handling Global Distribution System (GDS), and extensively using Microsoft Excel and Microsoft Outlook for various administrative tasks.Responsibilities:

Manage and oversee office services to ensure smooth operations within the department.

Utilize Concur for managing travel and expense reports, ensuring compliance with company policies and procedures.

Perform high-volume data entry with accuracy and precision, ensuring the correctness and completeness of all data.

Efficiently operate the Global Distribution System (GDS) and provide necessary support as needed.

Use Microsoft Excel to create, manage and maintain complex spreadsheets and reports, demonstrating proficiency in data analysis, pivot tables, and formulas.

Assist in scheduling meetings, appointments, and calendar events through Microsoft Outlook.

Prepare and disseminate correspondence, memos, and forms among departments and individuals.

Cover the reception desk when required and handle inquiries over the phone or face to face.

Requirements

Proven experience as an administrative assistant or in a relevant role.

Proficiency in Concur, with experience in managing travel and expenses.

Proven experience with high-volume data entry tasks, demonstrating close attention to detail.

Understanding and experience of the Global Distribution Systems (GDS).

Proficient in using Microsoft Excel for creating and maintaining spreadsheets and charts and performing data analysis.

Proficient in Microsoft Outlook for managing communications and scheduling purposes.

Excellent written and verbal communication skills.

Strong administrative and organizational skills.

Able to work effectively, both independently and as part of a team.

Applicants with a wealth of office support experience and familiarity with travel booking platforms are particularly attractive to us. This multi-faceted role is perfect for someone who is a self-starter, capable of meeting challenges head-on, and striving to improve and streamline processes wherever possible.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .