Part-Time Executive Assistant

If you're seeking a part-time role where you can be a vital part of a dynamic team that values Caring, Teamwork, and Adding Value, Conductix-Wampfler wants you! We’re looking for a part-time Executive Assistant to support our Chief Regional Officer (CRO). In this role, you'll compose correspondence, manage schedules, and coordinate meetings, events, and travel. Additionally, you’ll handle recording minutes, preparing reports, conducting research, assisting with administrative tasks, and managing building maintenance. Qualifications:

Proficient in English grammar (written and oral).

Excellent interpersonal and organizational skills.

Strong analytical abilities with a knack for managing multiple tasks.

Intermediate to advanced PC skills, including Office 365 (Teams, OneNote, Word, Excel, PowerPoint, To Do, OneDrive, SharePoint).

Ability to learn quickly and adapt to changing demands.

Please send resume to rogene.smith@conductix.com or apply online at www.conductix.us under careers.

Drug-free workplace/EOE

See full job description below:

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Composes and sends correspondence on behalf of the Chief Regional Officer (CRO).

Schedules and coordinates:

Meetings as assigned.

Corporate events (parties, celebrations, etc.)

Travel schedules

Other calendar events

Quarterly lunches

Semi-annual Executive Council meetings

Weekly Executive Council meetings

Semi-monthly departmental lunches with Chief Regional Officer

Semi-annual Management Review meeting

Quality meetings

Annual budget meetings

Annual sales meeting

Quality Audits Supplier Days

Other meetings/events as assigned.

Records meeting minutes and action items.

Performs research on various topics to assist with reports and meetings.

Research includes all countries in North and South America.

Topics may be related to (but not limited to):

Economics

Politics

Manufacturing

Employment

Completes miscellaneous projects as requested by the Chief Regional Officer and other members of management. May include:

Drafting and/or sending announcements regarding company policies.

Writing letters of invitation for colleagues requiring Visas.

Maintaining patent and trademark files.

Other tasks as assigned.

Prepares expense reports for the Chief Regional Officer.

Files correspondence and other records; make copies of correspondence or other printed material.

Lead for company functions (i.e., holiday party, company picnic, annual sales meeting, and quarterly meetings).

Submit and/or update monthly reports:

Quality department

Material Handling Industry of America (MHIA)

Flash report

Manages building maintenance.

Assists executive team with managing calendars and following up on assigned tasks.

Schedules travel for the executive and expanded teams: airfare/hotel/etc.

Provides data for generating reports and updates of production dashboards, on-time shipments, production to plan, safety, quality, and others as assigned.

Manages and sorts daily mail.

Supports and upholds quality and environmental health and safety policy.

Upholds core values: Caring, Teamwork, and Adding Value

SUPERVISORY RESPONSIBILITIESUp to 3 custodiansQUALIFICATIONS

Proficient grammar in English language - both written and oral.

Excellent interpersonal skills.

Strong organizational and analytical skills.

Able to manage the project and time-limited work.

Able to handle multiple and concurrent demands.

A change agent - passionate about learning.

Intermediate to advanced PC skills required, or the ability to learn these programs:

Office 365 including:

Teams

OneNote

Word

Excel

PowerPoint

To Do

OneDrive

SharePoint

Basic understanding, or the ability to learn, file sharing through Office 365 including permissions for view, editing, and using Track Changes.

EDUCATION and/or EXPERIENCECollege degree in business or equivalent work experience.LANGUAGE SKILLSAbility to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.MATHEMATICAL SKILLSAbility to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.REASONING ABILITYAbility to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.CERTIFICATES, LICENSES, REGISTRATIONSNonePHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit and talk or listen. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds; and infrequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision.WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.OTHERIs courteous when communicating with associates, customers, and other business contacts. Shows a helpful, "can do" attitude.