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  • ID
    #50656285
  • Salary
    TBD
  • Source
    TRANSYSTEMS CORPORATION
  • Date
    2023-12-07
  • Deadline
    2024-02-05
 
Full-time

We are excited to share once again TranSystems has been recognized as a top 100 design firm by Engineering News-Record in 2022. For more than 50 years, TranSystems has committed to a mission of performing engineering and architectural planning, design, and construction solution services in a manner that is both safe and in compliance with all applicable regulatory and client requirements. At TranSystems, we have established and continue to nurture a culture that is committed to providing quality services for our clients. Were looking for top talent to grow with our firm.ResponsibilitiesWhat you'll be challenged to do:TranSystems seeks a detail oriented Corporate Project Administrator with strong problem solving skills. This person must have excellent written, communication, and math skills as well as the ability to multi-task several different responsibilities. An individual that works well under pressure in a fast-paced team-oriented environment and knows how to prioritize as well as when to involve upper management is desirable for this position.Provides project support to local office project administrative staff, including project setup, invoicing, accounts receivables/payables, document processing, and other related tasks; basic project support; and special projects as directed by your supervisor. Must have excellent computer and customer service skills.Responsibilities May Include:

Review the set up of new projects in system workflow, Costpoint (financial software) and Project Forecast against company policy and procedures

Review contract documents for required scope, fee, insurance and authorization

Review project amendment contracting documents and budget adjustments

Review subconsultant agreements and certificate of insurance to verify client requirements are met

Assist local office billing staff with issues processing client invoices

Assist with project reviews

Act as the corporate point of contact for assigned offices

Ability to handle multiple projects and flexible to change

Daily communication with local Project Accounting teams with project setup/supplementing, invoicing and other issues as they arise

Daily and Diverse communication with Project Managers and local/area/regional leadership

Assist with Onboarding, to include training on all TranSystems accounting systems

Assist Vice President of Project Accounting with various task as assigned

Backup to Accounts Payable Specialist, when needed, on reviewing Accounts Payables (Perceptive Content) and Employee Expense Reports (Concur)

QualificationsWhat you bring to our firm:

Minimum 2-3 years of experience in an accounting/administrative role. Four year degree(or working toward degree) may be substituted for experience.

Proficient with Microsoft Office Suite mainly Excel.

Experienced in frequent interface with company peers, office personnel, middle and upper management, corporate employees, and client

Actively engages multiple perspectives when solving problems, seeks to learn from peers, and encourages reciprocal learning among team members.

Actively advocates for full inclusion in the workplace, fostering an environment that welcomes diversity and values equity for all employees, partners, clients, and the communities that TranSystems serves.

What wed prefer for you to bring to our firm:

Four year degree

Background in contract review and project setup with an engineering or construction company

Architectural/Engineering industry experience

Familiarity with Deltek products (Vision, CostPoint, VantagePoint)

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work envi onment is usually quiet, but at time there will be surrounding activities in an open office setting that must be dealt with.The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hand and fingers to operate a computer keyboard, mouse, and telephone keyboard, and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include ability to adjust focus. The employee may be required to travel.

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