Executive Assistant for Growing Real Estate & Contracting Company

Job Title: Executive Assistant (Remote & On-Site)

Location: Flexible; remote work with regular on-site visits (Twin Cities and Surrounding Suburbs)

Position Overview: Join a dynamic and growing general contracting and property management company as an Executive Assistant, where you will work closely with our President in both remote and on-site capacities. This is not just a job; it's a career opportunity to immerse yourself in the world of real estate, general contracting, and development. We’re looking for someone who thrives in a fast-paced environment, is exceptionally organized, and takes ownership of their responsibilities with a "whatever it takes" mindset.

Key Responsibilities:

Permitting & Compliance: Apply for building permits, manage ProjectDox processes, and maintain compliance through collaboration with city officials.

Utility Management: Handle the setup and management of utilities (gas, electric, water, trash) for new projects.

Collaboration: Work alongside engineers, designers, and architects to ensure project requirements are met with precision.

Vendor & Supplier Coordination: Secure estimates, manage supplier relationships, and ensure timely procurement of materials.

Mail Management: Organize and prioritize the President’s personal and company correspondence.

Bill Payments: Ensure timely processing of payments and manage financial records.

Scheduling: Coordinate and manage trade partners, appointments, and project timelines.

Communication: Act as a key point of contact, handling emails and communications with professionalism.

Insurance Management: Manage insurance policies, including builder risk and landlord policies.

Financial Tasks: Handle draw requests, invoicing, and lien waiver preparation.

Payroll Management: Oversee payroll operations to ensure accuracy and timeliness.

Property Management: List properties, manage tenant applications, execute leases, and coordinate maintenance.

Project Management Software: Utilize Buildertrend for construction management tasks and Buildium for rental management. You’ll be responsible for tracking project progress, managing tasks, and maintaining schedules across both platforms to ensure seamless operations.

Procurement: Order materials and occasionally pick up supplies as needed.

What’s In It for You:

Learning & Growth: This role offers a unique opportunity to gain in-depth knowledge of real estate, general contracting, and property management. You’ll be exposed to all facets of the business, giving you the skills to grow within the company and potentially specialize in areas that align with your interests.

Impact & Responsibility: You will play a pivotal role in our company, with the chance to take full ownership of your tasks and see the direct impact of your work.

Culture & Values: Work in an environment where our core values—The Golden Rule, Sincere Candor, Whatever It Takes, Get it Right, and Extreme Ownership—are not just words but a way of life. We believe in open communication, mutual respect, and the relentless pursuit of excellence.

Qualifications:

Strong follow-up and execution skills

Highly organized with excellent attention to detail

Punctual and reliable

Energetic and positive attitude

Friendly and approachable with strong interpersonal skills

Excellent verbal and written communication skills

Ability to follow instructions and take initiative when needed

Previous experience in project management, property management, or a related field is preferred

How to Apply: If you are motivated, driven, and ready to contribute to the growth and success of a forward-thinking company, we encourage you to apply. Please submit your resume and a cover letter detailing your qualifications and what excites you about this opportunity. A video is always a plus!