Senior Administrative Specialist

At a glancePosition:Senior Administrative SpecialistPrimary Location:Midland (MI, USA), Michigan, United States of AmericaAdditional Locations: Houston (TX, USA) + More - Less Schedule:Full timeDate Posted:10/28/2024Job Number:R2056027Position Type:RegularAt Dow, we believe in putting people first and we’re passionate about delivering integrity, respect and safety to our customers, our employees and the planet. Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We’re a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you’re looking for a challenge and meaningful role, you’re in the right place. About you and this roleDowhas an exciting opportunity for aSenior Administrative Specialistin our Global Purchasing team! This position can be located inMidland, MIorHouston, TX.In this role, you will provide specialized administrative support to leadership and teams, exercising considerable discretion, ownership, and independent judgement in managing the flow of work within your area of responsibility. You will work with a limited degree of supervision, holding full authority of the supported leader(s): Global Indirect Sourcing Director (based in Houston, TX), the Corporate Services Director, and two Global Corporate Services Category Leaders (based in Midland, MI).Responsibilities

Maintain an in-depth understanding of role, work group, and computer applications to work independently, appropriately prioritize work and provide professional administrative support to leaders, colleagues or groups in the organization. Able to meet tight deadlines in a fast-paced and quickly-changing environment. Demonstrates strong organizational skills. Proactive, resourceful and self-motivated. May supervise other administrative employees.

Independently and proactively schedule meetings and events, book conference rooms, order food/drink, escort and manage visitor / guest process. Coordinate the end-to-end delivery of department or group events or special projects.

Create open channels of communication to help the department understand and utilize information more effectively. Trusted with sensitive/confidential information; proven discretion required.

Administrative point of contact with the ability to rapidly establish rapport within workgroup, leadership and clients, internal and external. Proactive approach to problem solving. Ability and knowledge to answer business/function questions and take appropriate actions in the absence of the Leader.

Ability to arrange complex domestic and international travel and prepares itinerary. Strong attention to detail. Understands time zone and cultural differences.

Complex calendar and time management to support leader and business objectives. Independently works to manage changing priorities and circumstances.

Manage TER reporting, review and approve TERs on behalf of leader. Inform individuals of discrepancies. Ensure employees adhere to company policy requirements including Dow's Code of Business Conduct.

Advocate for Dow's safety behaviors; often may be safety warden or contact for team, floor, etc.

Demonstrates SME traits with MS Office platform, Dow Systems software and collaborations tools. Able to assist managers and team members with everyday IT issues. Retrieves information from role-related information systems and makes basic decisions based on it. Combines data from role-related information systems with Dow workstations to enhance productivity

Qualifications

A minimum of a High School diploma, GED, or equivalent.

A minimum of 3 years of experience in a professional business role, such as administrative assistant, project coordinator, event coordinator, project management, administrative role within the military, or similar type role.

Experience with Microsoft applications, such as Outlook, Word, PowerPoint, and Excel.

A minimum requirement for this U.S. based position is the ability to work legally in the United States. No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process.

Preferred Skills

An Associate Degree or higher and/or 4+ years of relevant Military training.

4+ years’ experience in an administrative assistant or similar role.

Previous experience with SAP Purchase Orders.

Experience with the following Dow tools: Workday, Ariba, Concur, Diamond Systems, File Share Manager and Diamond Learning.

Demonstrating competencies in the areas of: leadership, initiative, teamwork, and interpersonal effectiveness.

Clear and concise verbal and written communication skills.

Ensuring a safe work environment by working safely and, complying with environmental, health and safety standards.

Strong work ethic and being able to remain productive in an empowered team environment.

Excellent organizational skills and results-oriented. Strong attention to detail and ability to keep work flowing without distractions or interruptions.

Good time management skills - ability to plan your tasks and the time they will take. Supervise other office assistants or delegate work to other admins and other office workers.

Displays approachable demeanor for a positive coaching and mentoring environment by supporting an inclusive culture. Ability to work in a team and prioritize requests from multiple managers. Work effectively with others to meet or exceed organizational goals.

Experienced with numerous business software applications / stays up-to-date on changing technology (e.g., Microsoft Office). Ability to quickly learn new internal electronic systems, and to share knowledge with others.

Must be able to set priorities and have the ability to simultaneously handle multiple tasks. Must be flexible and able to quickly adapt to changes and anticipate needs. Demonstrates self motivation. Reduce complexity to simplicity. Strive to do more than what is expected of you. Actively request feedback and follow it. Network with other admins, groups, to leverage best practices. Takes well-calculated risks in cooperation with leader, team or project leader.

Builds and maintains relationships inside and outside natural workgroup to achieve a positive outcome. Drives a culture of trust and transparency. Targets written and verbal comms to different audiences clearly and concisely

Proven leadership skills.

Creates open channels of communication to help the organization understand and utilize info more effectively and follows up to ensure that others understand the messaging. Must embrace change. Exceptional work ethic. Motivates and encourages others.

Additional notesRelocation assistance is not available for this position.Benefits – What Dow offers you We invest in you. Dow invests in total rewards programs to help you manage all aspects of you: your pay, your health, your life, your future, and your career. You bring your background, talent, and perspective to work every day. Dow rewards that commitment by investing in your total wellbeing. Here are just a few highlights of what you would be offered as a Dow employee:

Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives.

Benefits and programs to support your physical, mental, financial, and social well-being, to help you get the care you needwhen you need it.

Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning, and educational resources to help you achieve your long term financial-goals.

Employee stock purchase programs (availability varies depending on location).

Student Debt Retirement Savings Match Program (U.S. only).

Dow will take the value of monthly student debt payments and apply them as if they are contributions to the Employees’ Savings Plan (401(k)), helping employees reach the Company match.

Robust medical and life insurance packages that offer a variety of coverage options to meet your individual needs. Travel insurance is also available in certain countries/locations.

Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building.

Workplace culture empowering role-based flexibility to maximize personal productivity and balance personal needs.

Competitive yearly vacation allowance.

Paid time off for new parents (birthing and non-birthing, including adoptive and foster parents).

Paid time off to care for family members who are sick or injured.

Paid time off to support volunteering and Employee Resource Group’s (ERG) participation.

Wellbeing Portal for all Dow employees, our one-stop shop to promote wellbeing, empowering employees to take ownership of their entire wellbeing journey.

On-site fitness facilities to help stay healthy and active (availability varies depending on location).

Employee discounts for online shopping, cinema tickets, gym memberships and more.

Additionally, some of our locations might offer:

Transportation allowance (availability varies depending on location)

Meal subsidiaries/vouchers (availability varies depending on location)

Carbon-neutral transportation incentives e.g. bike to work (availability varies depending on location)

Join our team, we can make a difference together.About DowDow (NYSE: DOW) is one of the world’s leading materials science companies, serving customers in high-growth markets such as packaging, infrastructure, mobility and consumer applications. Our global breadth, asset integration and scale, focused innovation, leading business positions and commitment to sustainability enable us to achieve profitable growth and help deliver a sustainable future. We operate manufacturing sites in 31 countries and employ approximately 35,900 people. Dow delivered sales of approximately $45 billion in 2023. References to Dow or the Company mean Dow Inc. and its subsidiaries. ​​​​Learn more about us and our ambition to be the most innovative, customer-centric, inclusive and sustainable materials science company in the world by visitingwww.dow.com.As part of our dedication to the diversity of our workforce, Dow is committed to equal opportunities in employment. We encourage every employee to bring their whole self to work each day to not only deliver more value, but also have a more fulfilling career. Further information regarding Dow's equal opportunities is available onwww.dow.com.Dow is an Equal Employment Opportunity employer and is committed to providing opportunities without regard for race, color, religion, sex, including pregnancy, sexual orientation, or gender identity, national origin, age, disability and genetic information, including family medical history. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may call us at 1-833-My Dow HR (833-693-6947) and select option 8.