Administrative Assistant Senior Healthcare

Administrative Assistant Senior HealthcareApply NowJob SummaryThe Administrative Assistant position will provide high quality administrative support to Clinical Nursing Director, Nurse Supervisor, within General Medicine.Mission StatementMichigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.Why Join Michigan Medicine?Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.What Benefits can you Look Forward to?

Excellent medical, dental and vision coverage effective on your very first day

2:1 Match on retirement savings

Responsibilities

Coordination of meetings.

Managing calendars.

Typing required documents.

Budgetary reconciliation including processing journal entries.

Supply ordering using purchase orders/shortcodes.

Planning and processing travel/conference registration.

Processing tuition reimbursements.

Advise management of trends, concerns, and suggested measures to maintain standards and continued improvement.

Exhibit exemplary customer relation skills in interacting with various management levels and department staff.

Maintain Static Groups, and B1 Finance/DataMart groups.

Posting, monitoring and hiring new employees through eRecruit.

Train employees in new or revised work methods and procedures and orient new employees.

Develop, maintain, adjust nursing and ancillary schedules and personnel paperwork.

Entering and reconciling payroll, personnel related work for nursing and assistive personnel.

Project work, workgroups and maintaining personnel/staffing reports.

Maintain employee records in accordance with HR and UMHS policies.

Required Qualifications

High school diploma or equivalent.

More than 4 years of experience performing responsible office duties.

Excellent verbal/written communication skills.

Demonstrated ability to work independently and cooperatively, prioritize and complete tasks in a timely manner.

Demonstrated ability to do exceptional tracking and follow up with excellent attention to details.

Demonstrated ability to multitask in an environment of shifting priorities with a high degree of accuracy.

Desired Qualifications

Two to three years of experience with ANSOS.

Microsoft Windows and Excel.

Proficiency with MPathways.

Knowledge of eRecruit.

Knowledge of UMHS/UMPNC/MNA contract.

Knowledge of AFSCME Local 1583 contract.

Knowledge of UMHS policies and procedures.

Associate or higher degree in business, human resources or related field.

Work ScheduleMonday - Friday, 40 hours per week.Day shiftModes of WorkPositions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .Background ScreeningMichigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.Application DeadlineJob openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.U-M EEO/AA StatementThe University of Michigan is an equal opportunity/affirmative action employer.Job DetailJob Opening ID254494Working TitleAdministrative Assistant Senior HealthcareJob TitleAdmin Asst Sr HealthcareWork LocationMichigan Medicine - Ann ArborAnn Arbor, MIModes of WorkOnsiteFull/Part TimeFull-TimeRegular/TemporaryRegularFLSA StatusNonexemptOrganizational GroupUm HospitalDepartmentMM UH CVC 8CPosting Begin/End Date9/16/2024 - 9/23/2024Career InterestAdministrationApply Now