Administrative Assistant

Company Overview

Oxbow Design Build Cooperative is a worker-owned company that offers architectural design, construction services, and millwork for residential and commercial projects. We are a values driven company that prioritizes sustainable and ethical construction. We use local and environmentally friendly materials as much as possible, and produce buildings that meet the highest energy performance standards. As a cooperative, we value all of our workers highly and provide a path to ownership of the company with equal participation in company governance and profit sharing.

Position Overview

This is a part-time position at a growing and successful worker-owned cooperative. At this time, this is a 20-30 hr/week position, but may have the opportunity to grow into a full-time position. You will be in charge of answering calls and emails and routing them to the appropriate department, checking the mail and getting important information to the correct person, and greeting incoming clients and visitors. Having specific knowledge of design and construction is a bonus, but not necessary when applying. Our ideal candidate will have strong skills in communication, organization, basic math, and multitasking.

All the details:

Job Duties

Answer and direct phone calls and emails in a professional and friendly manner

Make outbound calls to people inquiring about our services

Welcome visitors in a warm and friendly manner, and answer any questions visitors have

Maintain reception area and all common areas in a clean and tidy manner at all times

Operate standard office equipment on a regular basis, including a printer, a copy machine, and a computer

Keep detailed and accurate records of visitor requests and of calls received

Receive deliveries; sort and distribute incoming mail

Handle outgoing mail, including bringing packages to shipping location

Maintain display and records of display samples and samples sent to clients

Take inventory of office supplies and restock as needed

Maintain the general office filing system

Generate social media posts (Instagram, Facebook)

Aid in generation of quarterly newsletter including templating and editing

Additional duties may evolve as the position requires

Occasional remote work possible but this is primarily an in-office position

Qualifications

Required

Proficient in word processing and email

Strong phone skills

Ability to clearly and professionally communicate with a variety of people

Comfortable multitasking and prioritizing tasks without guidance

Excellent interpersonal skills

Punctual with strong attendance history

Familiarity with Facebook and Instagram

Bonus

Experience working in reception and/or in an office environment

Experience working with a construction and/or design company

Compensation

Part-Time, starting at $18 - $22/hr, Pay is subject to regular review and raises.

Paid time off

401k

Mileage reimbursement

Ownership track for equal profit sharing within 2 years

Professional development opportunities