Operations Manager

SUMMARY OF JOB SCOPE & RESPONSIBILITIES

The Operations Manager is responsible for overseeing the museum’s daily operations, ensuring smooth coordination between internal teams and external contractors in finance, human resources, information technology, and facilities. This role serves as the primary liaison between museum staff and contracted service providers, ensuring that operational needs are met efficiently and effectively. The Operations Manager will play a critical role in optimizing resources and ensuring that all operational functions support the museum’s overall strategy, mission, vision, and goals.

ESSENTIAL JOB FUNCTIONS

1. Financial & Administrative Oversight (40%)

Supervises finance, accounting, and audit contractors, ensuring timely budgeting, financial reporting, and adherence to best practices in nonprofit financial management.

Performs bookkeeping duties, manages transaction records, and coordinates financial information sharing with accountants and auditors.

Manages all centralized purchasing for the museum, including sourcing, ordering, and maintaining inventory of supplies, equipment, and services in alignment with museum’s policies and budgetary guidelines.

Assists with financial analysis to support decision-making by the Director and Board.

Oversee contract management and ensure compliance with all vendor agreements.

2. Cross-Departmental Coordination (30%)

Act as the primary liaison between museum staff and external contractors to ensure that operational needs are met efficiently, including approval of work orders, ensuring they align with respective program budgets, and that follow-up payments are processed.

Support leadership in long-term strategic planning for museum operations.

Assist with special projects and operational improvements as needed.

3. Human Resources Coordination (10%)

Work closely with the human resources contractor to ensure compliance with employment regulations, payroll processing, and staff onboarding/offboarding.

4. IT Coordination (10%)

Serve as the primary liaison between museum staff and the IT contractor, ensuring that technology needs are met and that systems remain secure and up to date.

JOB QUALIFICATIONS

Necessary Education or Work Experience

Bachelor’s degree in business administration, nonprofit management, museum studies, or a related field (or equivalent experience).

2+ years of experience in operations management, nonprofit administration, or a related role.

Strong budgeting, financial oversight, and contract management experience.

Knowledge of human resources practices, including compliance with labor laws.

Familiarity with museum or cultural institution operations preferred.

Excellent communication and problem-solving skills to liaise effectively between staff and contractors.

Ability to manage multiple projects and deadlines in a dynamic environment.

Experience with IT coordination and vendor oversight is a plus.

QuickBooks experience (preferred)

Students and early career professionals are encouraged to apply.

Other Qualifications/Requirements:

Occasional evening or weekend hours may be required for events or emergencies.

Performance of other duties as assigned.

OTHER

Part Time, 20 hours per week.

Projected Schedule: Mon-Fri, 9:00am-1:00pm

$20 - $28 per hour, commensurate with experience (Sliding scale: 2 years experience = $20/hr, 30 years experience = $28/hr)

PHYSICAL DEMANDS AND WORK ENVIRONMENT

This position requires the ability to do one or more of the following throughout the day: stand, walk, sit, bend and reach above and below shoulder level. The position also involves frequent repetitive motion (typing, filing, etc.). The noise level in the work environment is usually quiet to moderate.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

TO APPLY

Interested candidates should submit:

1. A cover letter detailing their qualifications and interest in the position.

2. A current résumé or CV.

Applications should be submitted by April 30, 2025.