SY 26/27 School Supplies and Inventory Assistant

Position Overview:The School Supplies and Inventory Assistant is responsible for the procurement, receiving, organization, and distribution of all school materials. This includes everything from basic classroom stationary and cleaning supplies to high-value assets like laptops and tablets. The primary goal is to maintain 100% stock availability while minimizing waste and preventing loss through meticulous tracking. This role will work collaboratively with the Director of Operations and Managing Director of Operations to ensure that purchases are received, organized, and delivered in a timely manner to respective stakeholders.Key Responsibilities: Inventory Control and Asset TrackingApply district identification tags to all new high-value equipment (computers, lab equipment, musical instruments).Conduct regular physical counts of inventory to reconcile with digital records in the Inventory Management System. Monitor and report discrepancies or "shrinkage" in the supply chain.Procurement and ReceivingMonitor stock levels and generate purchase requisitions for the Purchasing Department before supplies run out.Receive daily deliveries, verify packing slips against physical items, and inspect goods for damage.Manage the process for defective items or incorrect shipments, ensuring credits are applied to district accounts.Distributions and LogisticsProcess "supply requests" from teachers and staff, pulling items from the central stock and delivering them to classrooms.Maintain a clean, safe, and logically organized storage area (using a FIFO—First In, First Out—system for perishable items like glue or batteries).Assist in the setup of classrooms or large events by moving furniture and bulk supplies as needed.