Statewide Facilities Assistant Director

Statewide Facilities Assistant Director Date Posted: Sep 20, 2024 Requisition ID: 449972 Location: Indianapolis, IN, US, 46204 Work for IndianaBegin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana. At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. About the Indiana Department of Transportation: The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.  Role Overview: The position resides within the Central Office Highway Maintenance Division, Facilities Management Section. Statewide Facilities Management and is responsible for direction, development and oversight of the statewide INDOT Buildings & Grounds program to include development of the annual and biannual B&G budgets, capital construction, maintenance and repair, asset preservation programs, and the statewide facility portfolio which encompases over 300 facilities. This program will oversee full scale property management services for all new welcome center and truck parking sites in the state. In this role you will be responsible for direction, development and oversight of the statewide INDOT Buildings & Grounds program to include development of the annual and biannual B&G budgets, capital construction, maintenance and repair, asset preservation programs, and the statewide facility portfolio which encompases over 300 facilities. The position also will direct the Agency's statewide property management program and will oversee full scale property management services for all new welcome center and truck parking sites in the state. Salary: This position traditionally starts at an annual salary of $75,010.00. Salary for this position may be commensurate with education and job experience. Location: This position is located in INDOT’s Central Office, Indianapolis. A Day in the Life: The essential functions of this role are as follows:

Review and evaluate organizational effectiveness, goal determination, and strategic planning, etc., makes recommendations for improvement.

Assist the Director with developing and coordinating plans and policies, resources, and mission as well as goals, vision and expectations of agency or program.

Provide guidance to agencies and the public regarding applicable laws and rules.

Supervise subordinate personnel including hiring, determining workload, and authorizing assignments, training, monitoring, and evaluating performance, and initiating corrective or disciplinary action.

Assist with monitoring agency or program budget including revenues, expenditures, and budget projections.

Communicate with news and other media and respond to media questions or requests in an appropriate public relations manner.

Coordinate with other government officials on planning issues.

Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.

Set expectation, measure progress, provide ongoing feedback, and evaluate the performance of employees. Ensure work adheres to quality standards, deadlines, and proper procedures.

Some essential functions of this position may be performed onsite at the agency’s worksite or other assigned worksites while some essential functions of this position may be eligible for work from home authorization in accordance with policy. Remote work authorization is not automatic and is dependent upon operational needs and agency approval.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.What You'll Need for Success: You must meet the following requirement to be considered for employment:

Extensive knowledge of agency and/or organizational program(s) and business practices.

Extensive knowledge of State programs and resources, public policy, and program evaluation.

Ability to develop and/or measure program outcomes.

Ability to create and maintain strong working relationships with key public and private government and business leaders.

Ability to identify problems, determine accuracy and relevance of information, and use sound judgment to generate and evaluate alternatives and to make recommendations.

Ability to work with internal and external customers to assess needs, provide assistance, resolve problems, and satisfy expectations.

Outstanding interpersonal skills with the ability to build relationships, establish credibility, and influence leaders at all levels.

Make logical, well-informed, and objective decisions. Ability to perceive the impact and implications of decisions.

Ability to identify problems. Determine accuracy and relevance of information. Implement sound judgment to generate and evaluate alternatives and to make recommendations.

Ability to assign work, set clear direction, and manage workflow.

Ability to effectively provide feedback, guidance or corrective action to coach and develop employee skillsets.

Able to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports: This role may provide direct supervision for one or more staff members.Benefits of Employment with the State of Indiana: The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

Three (3) medical plan options (including RX coverage) as well as vision and dental plans

Wellness Rewards Program: Complete wellness activities to earn gift card rewards

Health savings account, which includes bi-weekly state contribution

Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities

Deferred compensation 457B account (similar to 401k plan) with employer match

Two (2) fully-funded pension plan options

A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

150 hours of paid new parent leave

Up to 15 hours of paid community service leave

Combined 180 hours of paid vacation, personal, and sick leave time off

12 paid holidays, 14 on election years

Education Reimbursement Program

Group life insurance

Referral Bonus program

Employee assistance program that allows for covered behavioral health visits

Qualified employer for the Public Service Loan Forgiveness Program

Free Parking for most positions

Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.

If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [emailprotected] .

The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

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