Accounting Assistant

Job Overview:The Accounting Administrative Assistant is a key member of the Client Accounting Team. This position will provide administrative support while coordinating a variety of tasks and responsibilities within the department. The Accounting Administrative Assistant is responsible for supporting the administrative tasks of the department along with the on-site accounts receivable function.Your Responsibilities:Accounts Receivable

Receive and sort checks for appropriate processing based on dollar value and payee

Deposit checks as needed

Research and investigate issues with checks posted and support the accountants with locating source documents

Audit/Tax

Assist with compilation of audit data

Compile documents within internal file share

Pull various reports

Provide additional documentation as requested

Approve invoices for Audit/Tax services

Cross reference invoice amounts against engaged services

Review Posting and Tax Return Mailing

Printing, compiling, and mailing of tax returns to appropriate parties

Track Audit and Tax filing statuses to ensure timely completion

New Property Set Up

Coordinate new property/association set up

Units

Residents

Balances

Budget Preparation

Create budget template shells

Extract data from multiple sources (Jenark, SharePoint)

Import extracted data into budget templates

Other

Secretary of State Annual Business Renewals

Semi-Annual Property Tax submission

Scanning of all accounting mail received

Deposit and recording of Holiday Fund contribution

Assist in annual 1098 preparation

Respond to client requests and questions

Miscellaneous data entry

Other related duties as assigned

Skills & Qualifications:

1 year of office administrative experience

Post-secondary accounting education is preferred

Strong interpersonal skills

Highly motivated and self-starter

Proven attention to detail and accurate

Works well under pressure to meet deadlines

Ability to work independently with minimal supervision

Strong verbal and written communication skills

Excellent time management and organizational skills

Must be able to thrive in a fast-paced environment

Proficient in MS Office (Outlook, Excel, etc.)

Physical Requirements:

Sitting at a desk for extended periods of time

Vision and hearing for computer and phone use

Dexterity for keyboard and mouse use

Ability to move up to 30 pounds

What We Offer:As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision, EAP services, Life Insurance, and Long-Term Disability coverage. In addition, you will be eligible for vacation and sick time off benefits, 9 paid holidays, and a 401k with company match.Compensation : $22 - $24 / hourDisclaimer:The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.