Accounting Clerk (Full-time)

As the Accounting Clerk you will play a crucial role in maintaining the financial integrity and administrative efficiency of the finance department.  In this role, you will oversee all hotel cash-handling operations, ensuring the accuracy, security, and accountability of all cash transactions. This role manages daily cash reconciliation, internal controls, while also supporting various accounting functions including accounts payable and accounts receivable. In addition, the Accounting Clerk serves as an office assistant, responsible for maintaining office supply inventory, coordinating supply orders, and managing incoming and outgoing mail.Hourly Rate:  $29.40What you will be doing:Cash Handling & ReconciliationCollect, count, verify, and balance all cashier envelopes and cash deposits daily.Reconcile cash receipts with POS/PMS reports and identify discrepancies.Prepare daily cash over/short reports for management review.Bank AdministrationIssue, monitor, and reconcile cashier house banks for authorized employees.Conduct surprise and scheduled cash audits of house banks.Retrieve and secure house banks from employees separating or transferring roles.Ensure all bank assignments and returns are accurately documented and approved.Deposits & BankingPrepare accurate daily bank deposits.Maintain organized records of deposits, change orders, and bank confirmations.Request and distribute change funds as needed for resort operations.Financial Controls & ComplianceEnforce adherence to the resort’s cash-handling procedures across all departments.Maintain strong internal controls to protect all cash, cash equivalents, and financial documentation.Immediately report any irregularities, policy violations, or suspicious activity.Support internal and external audits by providing required documentation and explanations.Cross-Department Accounting SupportGeneral Audit ChecksAssist in reviewing daily work, such as comps and gift certificates.Accounts Payable AssistanceAssist with expense reports and invoice scanning.Provide backup coverage for AP processing (e.g., check runs, expense verifications) during high-volume periods or absences.Accounts Receivable AssistanceSupport AR with retrieving copies of checks or other administrative duties.Documentation & ReportingMaintain accurate and well-organized financial records, logs, and reconciliations.Review and file daily operational reports.Prepare daily revenue summaries and cash reports for the accounting department.Assist with month-end closing tasks related to cash operations and other accounting areas supported.Security & SafekeepingMaintain strict control over the resort safe, lockboxes, and all stored monetary assets.Ensure high levels of confidentiality and adherence to financial security protocols.Safeguard checks, receipts, deposit bags, and sensitive accounting documents.Operational SupportProvide timely support to operational departments regarding cash or financial procedure questions.Assist with training of new cashiers or department managers on cash-handling standardsSchedule:  Due to the nature of the hospitality industry, employees are required to work varying schedules, including overnight, weekends and holidays, to accommodate the business and demands of the hotel.