Project Coordinator

SummaryPosition contingent on contract modification – anticipated start date 8/2024.Details below are subject to change based on final contract modification.Come join a company that strives for Extraordinary People and Exceptional Performance ! Chenega Enterprise Systems & Solutions, LLC, a Chenega Professional Services ’ company, is looking for a Project Coordinator to support the Centers for Disease Control and Prevention (CDC) Office of Human Resource (OHR) Transformation Activity.Our company offers employees the opportunity to join a team where there is a robust employee benefits program, management engagement, quality leadership, an atmosphere of teamwork, recognition for performance, and promotion opportunities. We actively strive to channel our highly engaged employee’s knowledge, critical thinking, innovative solutions for our clients.Responsibilities

Assist in the development, implementation, maintenance, and refinement of plans to effectively and efficiently manage and facilitate Workforce Governance board activities. Activities will include strategic planning, oral and digital communications, change management, and other administratively-related tasks.

Ensure Workforce Governance Board meetings run smoothly and facilitate meetings when necessary

Provide and maintain an overarching project plan to prepare for and execute recurring Workforce Governance Board email engagements and meetings to include timeline and schedule, stakeholders, roles, milestones, tasks, deliverables, project dependencies and communication plan. Contractor will update and execute the project plan based on changing board cadence requirements.

Track and manage the project plan using a project management tool/task tracker and provide government access to the tool/tracker.

Develop a Workforce Governance Board decision process map with milestones and create standard operating procedures that will be used to educate agency personnel and codify processes.

Develop a project plan to execute an annual formal Workforce Governance Board Charter review and revision and will assist the Workforce Governance Program Manager in routing, coordination, tracking and adjudication.

Develop a project plan to execute an annual formal Workforce Strategic Framework review and revision and will assist the Workforce Governance Program Manager in routing, coordination, tracking and adjudication.

Continuously assess governance board operations and administration, identify best practices, and provide feedback to improve Workforce Governance Board planning, preparation, execution, and follow-on processes. Contractor will implement process improvements and enhancements with Workforce Governance program manager approval.

Facilitate governance activities with Workforce Governance Board’s Executive Secretariat guidance. Supporting tasks include, but are not limited to:

Based on project plan, prepare and present meeting materials, such as draft agenda, slides, talking papers, and script for Executive Secretariat coordination. Take notes, track, and follow-up on action items.

Based on project plan, prepare and present meeting materials such as draft agenda, slides, talking papers, and script for Workforce Governance Board Co-chair approval. Take notes, track and follow-up on action items.

Facilitate Workforce Governance Board meetings and other associated meetings on Teams as needed

Create form or memo templates as required

Monitor Workforce Governance Board organizational email account for topic presentation requests. Solicit topics via email for Workforce Governance Board email engagements and board meetings. Work with the Workforce Governance program manager to determine when (what month) topics should be briefed or provided in an email engagement to the board.

Refine and maintain a topic tracker for topics that have been briefed, and for topics to be briefed in the future with timeframe (month).

Create Powerpoint templates for information briefings and decision briefings. Powerpoint templates and rules of engagement for presenters. Share templates and rules of engagement with presenters. Rules of engagement include such information due dates for presentation materials, when to dial in to the meeting, when to depart the meeting, etc.

Draft proposed Workforce Governance Board email engagements and other adhoc emails.

Conduct and document post-meeting hotwashes immediately following Workforce Governance Board events (preferred) or within 24 hours.

Schedule and track follow-up briefings for presenters to provide updates on decision implementation according to prescribed timelines. Add follow-up briefings to topic tracker.

Assemble and maintain an organized continuity toolkit.

Refine and maintain an easily navigatable Executive Secretariat administrative file plan on Teams/Sharepoint for documents to include but not limited to: project plans, process maps, email engagements, immersion briefings, meeting slides, meeting minutes, decision memorandums, appointment letters, and board member tracker, preparation materials and tool kits.

Refine and maintain an easily navigatable Workforce Governance Board file plan for Board members to include information such as: a decision log, board member organizational chart, meeting minutes, meeting materials, previous email engagements, and any other pertinent information.

Schedule and track follow-up briefings for presenters to provide updates on decision implementation according to prescribed timelines. Add follow-up briefings to topic tracker.

Assist the Workforce Governance Board program manager in monitoring the Workforce Governance Board email workflow and ServiceNow for requests, questions, or comments, and responding to all emails within 24 business hours.

Assist team members in performance of administrative actions when required.

Qualifications

Bachelor’s Degree

4-7 years of experience

Knowledge, Skills and Abilities:

Proficient with Microsoft Suite (365) to include Word, Excel, Powerpoint, Outlook, Teams

Proficient with Adobe Acrobat Pro

Able to effectively and efficiently conduct or facilitate meetings in a virtual environment

Highly skilled in oral and written communication

Able to cultivate positive working relationships to support a constructive team effort toward goals and objectives

Final salary determination based on skill-set, qualifications, and approved funding.Many of our jobs come with great benefits – Some offerings are dependent upon the role, work schedule, or location, and may include the following:Paid Time OffPTO / Vacation – 5.67 hours accrued per pay period / 136 hours accrued annuallyPaid Holidays - 11California residents receive an additional 24 hours of sick leave a yearHealth & WellnessMedicalDentalVisionPrescriptionEmployee Assistance ProgramShort- & Long-Term DisabilityLife and AD&D InsuranceSpending AccountFlexible Spending AccountHealth Savings AccountHealth Reimbursement AccountDependent Care Spending AccountCommuter BenefitsRetirement401k / 401aVoluntary BenefitsHospital IndemnityCritical IllnessAccident InsurancePet InsuranceLegal InsuranceID Theft ProtectionTeleworking Permitted?YesTeleworking Details100% RemoteEstimated Salary/WageUSD $100,000.00/Yr. Up to USD $110,000.00/Yr.Chenega Corporation and family of companies is an EOE.Equal Opportunity Employer/Veterans/DisabledNative preference under PL 93-638.We participate in the E-Verify Employment Verification Program