Administrative Assistant / Receptionist

Answer phones

Greet people as they enter the office

Take estimate requests

Proof and send out project documents (proposals, contracts, change orders)

Compose and send bid packages as needed

Enter new project information into QuickBooks

Create physical work folders and digital customer folders

Send Notice to Owners

Scan and rename documents

Create spreadsheets for supervisors as needed

Edit PDF’s

Follow up on sent proposals every 90 days

Check that all paystubs are in/ distribute to supervisors

Assist with needs of supervisors (warranties, write-up forms, etc)

Create job signs and laminate

Send out thank you emails at end of project

Check voicemails every morning

Skills

Proficient in Excel, Adobe, Word, and QuickBooks

Customer Service experience

Organizational skills

Attention to detail

Communication