Operations Assistant / Admin

Successful multi-company business located in Bradenton, FL is seeking a people-focused, service-minded Operations Assistant to support the Executive Chef/Director of Operations in achieving strategic goals of the companies. This includes serving as the primary point of contact for incoming and outgoing communications with Director of OPS, refining and proactively managing the operations schedule, and the director’s calendar, and facilitating administrative functions, meet deadlines and respond to colleagues and outside vendors.

The ideal person for this role is excited to meet and communicate with new people, is energized by digging into new challenges and resolving operation concerns, and is passionate about overseeing ongoing processes to contribute to the growth of the business. This position reports directly to the director of OPS and works in partnership with the General Managers, corporate office personnel, and various vendors to support operation and business needs.

Winning in this role means becoming an integral part of firm operations and serving as a key player in the growth and development of the business. We are constantly seeking to expand our business while still providing excellent hospitality to our guests.

Specific tasks for this role include:

-Communication management

-Actively monitor the director’s email to prioritize and respond to messages

-Help develop and distribute regular email to other team players

-Manage the director’s calendar to allow for work/life balance

-Attend all weekly meetings with Director to strategize and report successful completion of goals

-Maintain a high level of integrity and discretion with confidential data

-Proactively develop and implement ideas for ongoing education of staff

-New business pipeline – brainstorm future business opportunities to continue growth of the company

-Assist in identifying pain points in operations process to enhance future sales and decrease labor expenses

-Administrative tasks

-Vendor Management to include opening new vendor accounts, managing existing vendor accounts, revising contracts, and tracking agreements

Preferred Qualifications:

2+ years of experience in an administrative role

Highly organized with a professional demeanor

Strong verbal and written communication skills

Hospitality industry experience is a plus, but not required

Knowledge of Labor reporting, P&Ls and budgeting

Experience working with Vendors and Third-Party Contracts

Tracking Project management

Taking inventory and Equipment Bar Code Management

Understanding Recipe Structuring

Technology experience:

o Microsoft Office Programs (WORD / Excel / Outlook / Adobe Acrobat)

o Restaurant P.O.S. programs – TOAST a plus

o Restaurant Inventory management – COGSwell and/or Plate-IQ a plus

o Schedule monitoring – 7Shifts a plus

Compensation:

Base salary dependent on employment experience

Earnable raises available based accomplishment of team goals

Benefits:

Two non-consecutive weeks of vacation after 6 months employment

50% of cost for health insurance premium for employee, effective 1st of month following 60 days employment

401k retirement benefits after 1 year of employment. Employer matches 100% of your contributions up to 3% of your compensation plus 50% of your contributions up to an additional 2% of compensation

Life Insurance paid 100% by owner after 2 years of employment

Daily manager meal on days worked

additional monthly house meal account

Schedule:

Monday to Friday / 8:30am – 5pm

Some after-hours / weekends possible

Job Type: Full-time

Expected hours: 30 – 40 per week

Benefits:

401(k)

Dental insurance

Health insurance

Paid time off