OFFICE STAFF ADMIN RECEPTIONIST

Fast growing Electrical Company looking to hire

Job Responsibility List:

1. Receive and direct visitors/guests as needed

2. Performs all clerical duties as necessary

3. Performs data entry tasks as required and directed

4. Ability to create and build spreadsheets as needed

5. Orders and manages office materials

6. Deals with all mailing activity as needed and coordinates receiving/pickup of project checks as needed

7. Makes appointments and deals with all company phone calls

8. Updates company-wide calendar

9. Maintains a clean office working environment

10. Does all company printing duties/needs

11. Creates and orders all labels for projects

12. Assists as needed in any warranty service calls and scheduling

13. All office filing of necessary documents

14. Assists as needed in any creation of EPO requests and keeping track of sales orders

15. Assists as needed in tracking and dealing with project returns and credits

16. Assists in any marketing strategies and innovation – Assists in marketing projects

Duties & Descriptions:

1. Clerical duties include data entry tasks, answering phone calls, as well as sorting and filing documents.

2. Manages and deals with tracking credit on products, returns on products, and any incoming or outgoing mailing needs.

3. All office materials are to be evaluated weekly for restocking by the Receptionist.

4. Has the ability to aid with signing lien releases/notarization when necessary.

5. Assists all departments as needed for clerical/administrative tasks as needed.

6. Monitors access to company premises and ensure only authorized individuals enter restricted or certain areas.

Typical Department Communications:

1. Company offerings

Qualifications & Requirements:

1. Highschool Diploma or any higher education

2. Strong communication skills

3. Spanish a plus

4. Teamwork mentality

5. Assistant capabilities

6. Provides excellent customer service

7. Administrative skills

Cross department training and task management/duties are common and may be required as deemed necessary and contribute to the overall collaboration and teamwork of the company.

Employee is not limited to only above scope but must be flexible to amendments or current day needs as necessary for completion of tasks that lay outside ‘typical’ scopes and bounds as described above.

Legal & Compliance: This job description does not constitute a contract and employment remains at-will. Mako Shark Electric is an Equal Employment Opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other legally protected status.

4. Has the ability to aid with signing lien releases/notarization when necessary