Corporate Administrative Team Assistant

Job Family: Internal ServicesReq ID: 424945Corporate Team AssistantWe empower our people to stay resilient and relevant in a constantly changing world. We’re looking for people who are always searching for creative ways to grow and learn. People who want to make a real impact, now and in the future. Does that sound like you? Then it seems like you’d make a great addition to our vibrant international team.We are looking for a Corporate Assistant to join our Global Mobility Team. In this role you will be expected to work on-site in the Orlando Florida office.Siemens Global Mobility Management (GMM) provides scalable cross-border personnel movement solutions to internal and external customers. We combine cost-effective, pragmatic, and feasible solutions in moving personnel around the world by combining our consulting expertise and “in-house” customer service mentality to leverage effective automation and out of the box solutions to quickly adapt to the ever-changing market needs/environments.Role Summary :The Corporate Administrative Team Assistant will serve as a point of contact for our Global Mobility Americas team contributing to the growth of our overall business services by managing administrative tasks and contributing to the broader needs of the team. If you are passionate about delivering customer-oriented services, driven by finding optimal solutions to new and complex problems, if you embrace new ways of working, enjoy challenging the status quo and remain adaptable and flexible in an ever-changing, agile environment, then you might be interested to join our team.Operation readinessYou’ll make a difference by:

Facilitate complex calendar management.

Book complex travel arrangements for domestic and international travel.

Process expense reports and purchase requisitions (incl. payment).

Plan, coordinate, prepare and support location meetings (including virtual, offsite).

Drive operational readiness by supporting employee onboarding/offboarding (incl. equipment, system access, etc.).

Coordinate and track all contracts and agreements.

Troubleshoot minor technical issues and liaise with IT Support when necessary.

Documenting and tracking of organizational efficiencies (OPW).

Track and support coordination of projects for business operations (ISO, Risk Control, Audit, etc.)

Collaborate with various teams and departments for special projects.

Maintain confidentiality of all sensitive or proprietary information.

You’ll win us over by having the following qualifications:Basic Qualifications:

Bachelors degree from an accredited university

Minimum 5 years of experience in administrative assistance in a corporate (global) environment.

Advanced Proficiency Microsoft Office skills (Outlook, Word, Excel, MS TEAMS, and Power Point

Fluency in Business English, both written and spoken.

Ability to work in the Orlando, FL office.

Preferred Qualifications:

Bachelor's degree in Business Administration or equivalent field.

Ability to manage and prioritize multiple tasks, schedules, and projects efficiently.

Meticulous in managing documents, reports, and schedules to ensure accuracy.

Strong customer service skills for professional client interactions.

Ability to work autonomously and collaborate effectively with remote team members.

Excellent problem-solving skills with the ability to suggest efficiency improvements.

Handle sensitive information with utmost confidentiality.

Proficiency in drafting emails, reports, marketing content, and social media posts.

Collaborate effectively with different departments and team members.

Excellent work ethic, professional attitude, and strong communication skills.

Adaptable to changing priorities and environments in a fast-paced marketing department.

Effective communication with team members, clients, and stakeholders.

Helpful Skills and Attributes:

Passionate about digitalization, transformation, and organizational enablement.

Demonstrates a strong entrepreneurial spirit by combining customer advocacy with pragmatic solution orientation.

Empathetic team player who engages and motivates people with excellent communication skills and innovative thinking.

Focuses on the future and takes a strategic perspective on issues and challenges.

Builds networks of contacts and acts as a 'hub' between connections.

Courageous in generating new ideas and original solutions to move things forward.

Makes quick, confident, and clear decisions, even with limited information.

Remains adaptable and flexible in unfamiliar or changing situations.

Willing to learn and take on capability for all GMM portfolio aspects.

Team player who can work and decide independently, and curious about experiencing empowerment in a self-organized team.

Keen on learning new ways of collaboration, such as in team retrospectives, reviews, or decision-making without formal authority.

Possesses good communication and presentation skills, interacting effectively with people from different cultures in both personal and virtual environments.

You’ll benefit from:   ​Siemens offers a variety of health and wellness benefits to employees.  Details regarding our benefits can be found here: https://www.benefitsquickstart.com/siemens/index.html .The pay range for this position is $51,030 - $87,480. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications, and premium geographic location. Create a better #TomorrowWithUsAbout Siemens:We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with purpose adding real value for customers.Our Commitment to Diversity, Equity, and Inclusion:We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and create a better tomorrow with us. Learn more about our commitment to DEI here (https://www.siemens.com/us/en/company/environmental-society-governance/diversity.html) .Protecting the environment, conserving our natural resources, fostering the health and performance of our people as well as safeguarding their working conditions are core to our social and business commitment at Siemens. They are an integral part of our Business Conduct Guidelines and our corporate strategy.#LI-JS#LI-ONSITEEqual Employment Opportunity StatementSiemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.Reasonable AccommodationsIf you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form by clicking on this link Accommodation for disability form (https://www.siemens.com/us/en/company/jobs/search-careers/accommodation-for-disability.html) If you’re unable to complete the form, you can reach out to our AskHR team for support at 1-866-743-6367. Please note our AskHR representatives do not have visibility of application or interview status.EEO is the LawApplicants and employees are protected under Federal law from discrimination. To learn more, Click here (https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm) .Pay Transparency Non-Discrimination ProvisionSiemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here (https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp%20EnglishformattedESQA508c.pdf) .California Privacy NoticeCalifornia residents have the right to receive additional notices about their personal information. To learn more, click here (https://new.siemens.com/us/en/general/legal/us-internet-privacy-notice-state-rights.html) .