Administrative Assistant / Junior Office Manager Position - Hiring Now

Job Title

Administrative Assistant / Junior Office Manager

Company: The HUB @ Office Logic

Location: Miami, FL (On-site)

Employment Type: Full-Time / Part-Time

About The HUB @ Office Logic

The HUB @ Office Logic is a community-driven coworking and innovation center in Downtown Miami supporting small businesses, startups, creatives, and founders. We operate at the intersection of entrepreneurship, education, and community impact, with a strong focus on inclusion, sustainability, and economic mobility.

We are seeking a highly organized, proactive, and independent thinker to support day-to-day operations and assist leadership in managing multiple initiatives, programs, and projects.

Position Overview

The Administrative Assistant / Junior Office Manager plays a critical role in ensuring smooth office operations while directly supporting leadership with administrative, operational, and project-based tasks. This role is ideal for someone who is resourceful, solution-oriented, and comfortable working with minimal supervision in a fast-paced, mission-driven environment.

You will be trusted to think ahead, anticipate needs, solve problems, and take ownership of tasks that keep the HUB running efficiently.

Core Responsibilities

Office & Administrative Support

Support daily office operations, ensuring the workspace runs smoothly and professionally

Manage calendars, schedules, and meeting coordination for leadership and programs

Handle incoming emails, phone calls, messages, and general correspondence

Maintain office supplies, vendor coordination, and light facilities oversight

Assist with onboarding new members, guests, and partners

Project & Program Support

Support ongoing programs, workshops, events, and community initiatives

Track tasks, deadlines, and deliverables across multiple projects

Prepare documents, reports, trackers, and summaries as needed

Assist with data entry, CRM updates, and internal systems management

Independent Problem-Solving

Identify operational gaps and propose solutions before issues escalate

Handle routine decisions independently and escalate only when necessary

Improve workflows, organization systems, and administrative processes

Qualifications & Skills

Required

1–3 years of experience in an administrative, office management, or operations role

Strong organizational and time-management skills

High level of professionalism, discretion, and reliability

Ability to work independently and manage competing priorities

Excellent written and verbal communication skills

Proficiency with Google Workspace (Docs, Sheets, Calendar), Microsoft Office, and basic admin tools

Preferred

Experience in coworking spaces, startups, nonprofits, or community-based organizations

Familiarity with invoicing, light bookkeeping, or budget tracking

Comfort working in a fast-moving, entrepreneurial environment

Tech-savvy and quick to learn new tools and systems

Traits That Align With Our Culture

Independent thinker who doesn’t wait to be told what to do

Solution-oriented and calm under pressure

Community-minded with a service-first attitude

Detail-oriented but able to see the big picture

Aligned with values of equity, collaboration, and impact

Additional Duties May Include

Tracking expenses and assisting with basic budget oversight

Preparing internal reports and summaries for leadership

Coordinating with vendors, partners, and contractors

Supporting event logistics and day-of execution

Acting as a point of contact between departments, members, and external stakeholders

What Makes This Role Unique

Direct exposure to leadership, founders, and ecosystem partners

Opportunity to grow into a senior operations or office management role

Meaningful work supporting small businesses and underserved communities

Dynamic environment—no two days are the same

How to Apply

Please submit the following:

Resume

Short cover letter explaining why you are a strong fit for this role

(Optional) Any relevant work samples or references