Office Manager

Bryce Space and Technology is looking for an experienced office manager to support our Department of Health and Human Services, Administration for Strategic Preparedness and Response, Office of Head of Contracting Activity customer.About the Customer: ASPR leads the nation's medical and public health preparedness for, response to, and recovery from disasters and public health emergencies. ASPR constantly scans the horizon to prepare for whatever emergency may come next, whether natural or manmade.Position Responsibilities:Performs administrative duties as required such as writing memos, filing, typing, and copying documents. Develops spreadsheets, maintains program, project, and task files, technical support information for program, project managers. Organizes and maintains calendars for one or more managers, schedules meetings, takes meeting notes and distributes to attendees. Prepares correspondence, briefs, and reports and assists with planning, initiation, and tracking of task assignments and associated data. Assists with preparing and processing travel and maintaining travel requests and records. Distributes and monitor taskings, data calls and coordinating troubleshoot requests. Required Tasks – OHCA General Supporti. Support OHCA operations including budget, travel, supplies, assets, inventory, training, andcontinuous learning.ii. Maintain copies of conference reports, trip reports, telephone conversation records,memoranda for the record, and correspondence. Maintain and update required monthly, annual, and as needed administrative reports.iii. Prepare meeting summaries.iv. Assist in the identification and ordering of office supplies, equipment, and services.v. Assist with the preparation of standard administrative documentation, such as personnel actions, recruitment package documentation, purchase requests, InCEP actions, coordination with Finance on funding, budgets, Joint Funding Agreements, and similar.vi. Route documentation for review and approval. vii. Coordinate travel; assist with travel documentation.viii. Process time and attendance in the Time and Attendance system. Assist with, provide support for, and coordinate related actions including requests for overtime, comp time, credit time, or similar.ix. Coordinate the logistics and technology support associated with the planning and attendance of conferences, speaking events, site visits, visits of HHS and other Government delegations including Congressional delegations, and other meetings, events, virtual meetings, and conference calls. Provide support during meetings, conferences, virtual meetings, conference calls, and similar events including roll call, screen sharing, support for presentations, attendance lists, certification and other post-event documentation.x. Manages schedules, makes appointments, and conducts action items for Federal Managers and Senior Leadership.xi. Attend meetings/events and participate in conference calls/events. xii. Assist with preparation of presentations.xiii. Coordinates data and information.xiv. Prepares internal and external reports from various departments.xv. Coordinates and tracks multiple actions required to execute assigned branch projects.xvi. Develops measurements of productivity and effectiveness through compiling matrix data and maintaining dashboards for various branch projects.xvii. Identify, compile, and analyze key data through a variety of planning and evaluation tools. xviii.xviii. Other tasks as assigned in-keeping with the scope of this Task Order.