Executive Assistant

Description Robert Half is seeking a highly skilled and organized Executive Assistant to support our executive team in managing their daily activities and ensuring the smooth operation of their schedules. The ideal candidate will have strong proficiency in calendar management, scheduling, travel arrangements, and possess excellent communication and organizational skills.Responsibilities:

Calendar Management:

Effectively manage and coordinate the executive team's calendars, ensuring accuracy and efficiency in scheduling appointments, meetings, and events.

Prioritize and schedule meetings based on the executive's priorities and business objectives.

Scheduling:

Coordinate and schedule internal and external meetings, ensuring optimal use of the executive's time.

Act as a liaison between the executive and other team members, clients, and external stakeholders to schedule appointments and meetings.

Travel Arrangements:

Plan and organize all aspects of domestic and international travel for the executive team, including flights, accommodations, transportation, and itinerary management.

Anticipate and address potential travel issues, providing solutions in a timely and efficient manner.

Communication:

Serve as the primary point of contact for the executive team, managing communication flow and responding to inquiries on their behalf.

Draft and proo emails, memos, reports, and other correspondence as needed.

Documentation and Record Keeping:

Maintain organized and up-to-date electronic and physical files, ensuring easy retrieval of information.

Prepare and distribute meeting agendas, minutes, and other relevant documentation.

Task Coordination:

Coordinate and collaborate with other departments and team members to ensure the timely completion of tasks and projects.

Proactively identify and address potential scheduling conflicts or issues.

Confidentiality:

Handle sensitive information with the utmost confidentiality and discretion.

Requirements

Proven experience as an executive assistant or in a similar role.

Proficient in calendar management, scheduling, and travel coordination.

Exceptional organizational and multitasking abilities.

Strong written and verbal communication skills.

High level of proficiency in office software, including Microsoft Office Suite and calendar management tools.

Ability to work independently and take initiative.

Excellent problem-solving skills and attention to detail.

Discretion and understanding of the need for confidentiality.

This is a great opportunity for you to take your career to the next level by directly supporting senior management in a dynamic firm with competitive compensation! If you are an ambitious and passionate individual looking to grow your career as an Executive Assistant, we would love to hear from you!.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2023 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .