SAGE Services Executive Assistant

Minimum Required Qualifications:

· At least 2 years of administrative experience.

· Good credit standing.

· Valid driver’s license, car insurance, and access to a vehicle during working hours.

· Ability to pass Department of Justice (DOJ) clearance.

· Negative alcohol/drug screening as per California law.

· Flexible work schedule to meet position needs.

· Proficiency in MS Office, especially Excel and PowerPoint.

· Strong verbal and written communication skills.

· Excellent interpersonal and multitasking skills.

· Ability to handle sensitive information, with strong organizational, time management, and problem-solving skills.

· Minimum of typing 60 WPM

· Familiarity with digital productivity tools.

· Experience in data analysis and generating reports.

· Prior experience in social services is highly desirable.

Preferred Soft Skills:

· Adaptability to changing priorities and resilience in a fast-paced environment.

· Proactive mindset with a self-starter attitude, anticipating needs and proposing solutions.

· Strong emotional intelligence, especially when handling sensitive information.

· Problem-solving orientation with demonstrated experience in improving processes.

· Customer service focus with a commitment to providing high-quality service to internal and external stakeholders.

Physical Requirements:

· Lift and carry up to 25 pounds unless restricted by a physician.

· Ability to sit and view a computer screen for extended periods.

· Professional and composed demeanor.

· Ability to work in-office full-time and travel as needed.

Job Duties:

· Report to and support the executive management team both in the field and office.

· Attend meetings, take notes, perform research, data entry, and manage statistics.

· Handle errands, auditing, calendar and appointment management, and IT support.

· Provide coverage for various departments, handle vendor interactions, and manage inventory and supplies.

· Coordinate mail, correspondences, appointments, trainings, travel arrangements, and company expense reports.

· Format internal and external communications (e.g., memos, emails, presentations, reports).

· Collaborate and maintain good relationships with the team, while practicing discretion, confidentiality, and maintaining a positive workplace environment.

Key Performance Indicators (KPIs):

· Timeliness: Efficiency in managing appointments, deadlines, and deliverables.

· Accuracy and Attention to Detail: Precision in data entry, documentation, and communications.

· Communication and Responsiveness: Effectiveness in maintaining open lines of communication with executive management and staff, as well as responsiveness to emails, calls, and task requests.

Compensation Package:

· Hourly wage: $22.00 - $25.00 (Based on Experience)

· Mileage reimbursement

· Data/Cell phone stipend

· Company-provided computer

· Vacation, sick, and bereavement time

· Retirement plan

Standard Schedule: Monday to Friday, 8:30am - 5:00pm (in-office). Occasional evenings and weekends for special projects, deadlines, and company events.