Office Manager

Anacapa Heating & Air Inc. is a family - owned HVAC company looking to hire a full-time office manager. This position is in-person.

Job Responsibilities:

Control billing processes to ensure accuracy and timeliness of invoicing.

Manage collection strategies to maintain positive cash flow.

Input and process weekly payroll data accurately and efficiently.

Input and process prevailing wage payroll.

Monthly bank account and credit card reconciliations.

Daily deposits and data entry.

Prepare and coordinate documentation for tax filing to ensure regulatory compliance.

Manage and streamline day-to-day office operations to enhance overall efficiency.

Handle HR and new hire employees.

The Ideal Candidate:

Has experience and can demonstrate proficiency in using QuickBooks Desktop for financial management

Has previous experience with Paychex for payroll processing and related tasks

Has a background in accounting or bookkeeping, with a proven ability to manage financial records accurately

Has 3-5 years of relevant experience in office management, showcasing a comprehensive understanding of the responsibilities and requirements of the role

Will be able to start work within the next two weeks

Must be authorized to work in the U.S

Benefits Include:

Medical

401(k) / Matching

Family Medical Leave

Job Training

Paid Holidays

Vacation

Anacapa Heating & Air Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Please email resume along with a brief description as to why you would be a good candidate for this position.