Administrative Assistant, Office of the Chairman

The Administrative Assistant will work under the direction and guidance of the Executive Assistant and the VP, Business Strategy to provide administrative and personal support to the Chairman, NBCU Entertainment & Studios.Essential Responsibilities:Daily administrative duties including, but not limited to, managing appointments & reservations, maintaining rolodex, booking conference rooms, facilitating IT support, generating parking passes, managing arrivals, cataloging and distributing incoming and outgoing mail, coordinating meals, setting reminders, and ordering & restocking office materialsEnsure calendar is up-to-date with latest event & meeting detailsAssist with travel itinerary and confirm any logisticsManage executive and talent gifting, including research, coordination, and execution of thoughtful and timely correspondencePrepare meeting materials including credit/client list, bio, & recent headlinesCover desk & phones of Executive Assistant when neededRun (often time-sensitive) errands on and off the lotInteract across all NBCUniversal business units and functions—including business affairs, HR, finance, legal, strategy, communications, distribution, marketing, production, and other enterprise teams