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  • ID
    #51627742
  • Salary
    TBD
  • Source
    California
  • Date
    2024-05-05
  • Deadline
    2024-07-04
 
Full-time

Vacancy expired!

A successful candidate for the Executive Administrative Assistant position will support the President and be responsible for office admin work, must be able to work independently, can quickly learn organizational structure and the objectives of the team, must have a strong bias for action, a sense of urgency, and exceptional communication skills. The ideal individual will be able to exercise sound judgment in various situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Must have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Essential Duties:

Manage all emails and other communications for the President of the company

Follow up on the above communications using an organized calendar

Perform office management functions as needed:

Greet all incoming visitors - offer tea/coffee/water etc.

Answer phones and follow up on voicemails

Manage cleanliness of the office space

Keep track of car checkouts/check-ins and take action to secure

Arrange new hardware/software for employees

Help liaise with the IT dept.

Manage the office heating/electricity usage, water bill

Schedule quarterly company outings

Maintain company calendar for Friday presentations

Order food within budget for Fri lunches

Maintain/get repairs done on company vehicles as per schedule

Keep office supplies stocked

Essential Skills

Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff

Expert-level written and verbal communication skills

Demonstrated proactive approaches to problem-solving with strong decision-making capability

Highly resourceful team player, with the ability to also be extremely effective independently

Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

Vacancy expired!

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