Administrative Assistant/Accounting Clerk

Advanced Environmental Clean is a specialized high tech service provider for process equipment decontamination, refurbishment and parts cleaning. AEC is located Santa Clara, CA, minutes from Levi Stadium.

Job Type: Part-Time Administrative Assistance/Accounting Clerk

Job Summary:

This is the perfect opportunity for an individual seeking part time / flexible hours performing general office responsibilities.

This is a great entry-level, part time position for someone looking to build on their office experience. This position will require approximately 20-25 hours per week, which would be performed flexible weekdays in person at our Santa Clara facility.

The ideal candidate would be:

Extremely organized.

Computer literate (office/word/excel/internet/etc.)

o QuickBooks experience (knowledge a plus)

Able to listen to/understand management instructions and communicate these to service technicians to ensure work orders are performed according to customer expectations and schedules.

Comfortable with setting schedules and communicating schedule/requirements to operation personnel.

Proficient with data entry and following through orders from P.O. to shipment.

Duties/Responsibilities:

1. Must be organized.

2. Prepare travelers for each job.

3. Prepare and email Invoices.

4. Run weekly payroll.

5. Provide weekly reports to Management.

6. Order and maintain office supplies.

7. Order and maintain operations supplies.

8. Process A/P and A/R in QuickBooks.

9. Interact with AEC’s executive management and understand corporate goals and objectives and be able to clearly communicate with employees, contractors, suppliers and clients.

10. Special projects as required.

Experience:

1. Basic administrative responsibilities.

2. Previous experience with QuickBooks.

Qualification:

1. Proficient in Microsoft Office suite a plus.

2. Ability to work independently with minimal supervision.

Requirements:

1. Candidate must have a high school diploma and/or 1 – 2 years of office experience.

2. Fluent in English.

3. Have flexibility in regard to hours and schedule.

4. Must be honest and have integrity both now and in the past.