Long term temp Legal Office Services Assistant (in office)

Our client, A large multinational law firm is looking to fulfill the need for a temporary Office Services Assistant to support the Palo Alto office (Near Page Mill). This position reports onsite the entire week, with the possibility for overtime to support after-hours work events or client engagements.

Employment type: Full Time Temporary | M-F | 10:30am – 7pm PST

Onsite reporting five days a week Mondays through Fridays

Flexibility for overtime and non-exempt

Pay Rate: $25.00 / Hour

Responsibilities:

Complete duplicating & reprographics projects (printing, copying, binding, scanning)

Directing guests, internal staff, and team members to appropriate offices, conference rooms or departments. Visitor registration and badging upon arrival and departure

Concierge level service to conference rooms in the office. Including Scheduling and arranging meeting rooms, catering services, room set up and audio/visual equipment coordination via internal EMS system

Helping staff and clients with requests for special arrangements or services, including transportation, restaurant reservations, travel, and lodging

Maintain front of house security and continuity with facilities team members

Inventory restocking of refreshments, snacks and office supplies as arise

Process and submit office service-related invoices, expense reimbursement and time entries as needed

Administrative functions arise. Including filing, mail screening, and database support

Qualifications:

Qualified candidates must possess a minimum of two years’ experience in prior office/client services, reception, or administrative role. A bachelor’s or associate degree is highly desired, along with relevant work-related experience. High school diploma is required in this role. Law firm environment background is highly desired. Excellent professionalism, written and verbal communication along with strong interpersonal skills. Hands on experience in Microsoft Office (Outlook, Word, Excel, PowerPoint). Knowledge or use of EMS events management system is a plus.

We are a Bay Area, CA based staffing and recruiting firm assisting our client with this direct hire need. Please respond with your updated WordDoc resume and contact information. Thank you!

Pursuant to the local Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

Job Type: Temporary