Programs Coordinator, University Support Groups

Programs Coordinator, University Support Groups

UCSB Alumni Affairs Office

Summary of Job Details

The Manager serves as part of the Alumni Affairs team and works closely with the Director of Government and Community Relations to support the program-management and coordination of the University Support Groups and local community alumni. The position serves both as an external outreach coordinator, building programs in the Santa Barbara community and serves as the financial analyst to the University Support Groups. The Manager must work collaboratively across multiple departments and divisions including the central development office as well as with the various schools and units to foster philanthropy and engagement. The Manager will provide assistance with developing, implementing and executing programs, events, marketing materials, and our social media presence designed to engage community members and local alumni. The Manager is responsible for coordinating, facilitating and notating support group board meetings, and provides event management support for in-person and virtual events. They will additionally provide compliance oversight for external bank and merchant accounts, fundraising appeals, membership dues, and other revenues and spending reconciliation for the campus support groups. In addition, they will ensure annual reporting requirements for these groups to the UC Office of the President as required by UC policy. They will work in coordination with the UC Santa Barbara Foundation, Financial Aid, Graduate Division and respective benefitting departments to oversee stewardship and student awards for the various gift funds of the support groups.

Campus collaboration will be key to success in this role as the Manager of University Support Groups seeks to promote and recruit participants to existing campus programs and events organized outside of the office of Alumni Affairs which are open to the public.

Required Qualifications

Bachelor's degree in related area and / or equivalent experience / training

1-3 yrs of marketing and communications experience

Must be able to work under pressure of frequently shifting priorities and deadlines with the utmost degree of confidentiality.

Proficient knowledge of MS Office, Google Workspace, Canva, and ability to quickly learn various software programs

Excellent communication and interpersonal skills to communicate effectively, both verbally and in writing.

Special Conditions of Employment

May be called upon to occasionally work evenings and weekends at various Alumni or campus-wide events

Satisfactory conviction history background check

UCSB is a Tobacco-Free environment.

Days/Hours: Mon-Fri, 8:00am-5:00pm

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Application review begins 10/3/24

Apply online at https://jobs.ucsb.edu

Job #73072