Part-Time Administrative Coordinator

Well-established psychoeducational practice in San Diego has an immediate opening for a part-time Administrative Coordinator, with opportunity for continued growth within the role. Our practice develops individualized treatment programs for children and families with learning, social, emotional and other challenges. We are seeking a personable, motivated, efficient, and highly organized individual to contribute to and share in our company’s expansion.

As the Administrative Coordinator, you will be responsible for supporting scheduling, billing, process management and other general office functions, including the following:

Scheduling appointments for multiple therapists and coaches

Welcoming clients upon arrival for sessions

Communication with team regarding client flow, schedule changes

Coordinating meetings with school personnel, therapists, and other professionals

Preparing and following up on client program agreements

Tracking of client program fees

Data entry utilizing behavioral health/billing EHR software

Monthly billing and accounts receivable

Generating and transmitting superbills

Answering phone calls and responding to inquiries about our services

Completing client intakes

Communicating with clients regarding billing practices and insurance

Evaluation of billing practices and research into insurance company relationships

General office procedures and organization, including inventory and supply orders

Organization and flow of front office tasks and functions

Administrative Coordinator Applicant Requirements:

2+ years Office Manager or Behavioral/Medical Office experience

Understanding of small office organizational systems and ability to adjust them to accommodate growth

Experience with client/patient billing

Experience working with insurance companies

Experience with EHR (Electronic Health Record) software a PLUS

Proficiency with Microsoft Office 365 Applications (Outlook, Word, Excel, Teams, etc.)

Strong verbal and written communication skills

Maintain client confidentiality and professionalism

Ability to multitask, prioritize and manage time

Ability to work under pressure both independently and within a team-based, dynamic environment

Open to demonstrate initiative, and accept constructive feedback

Ability to communicate and create rapport with a diverse population of families, children and team members

Comfortable interacting with parents, children and individuals demonstrating a range of physical, developmental and other disabilities

Embrace the practice’s holistic philosophies and therapies

Knowledge of emotional, social, and learning disabilities a PLUS

Knowledge of public and private education systems a PLUS

20-25 Hours per week to start potential to increase over time.

Please forward your resume, a cover letter, and a brief narrative explaining why you feel you would be the best candidate for the Administrative Coordinator position.