Legal Office Assistant (Workers Compensation)

Summary/Objective:

The Legal Office Assistant will coordinate office activities and operations while providing clerical and administrative support to management.

Responsibilities:

● Directs office activities and functions to maintain efficiency and compliance with company policies.

● Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.

● Draft documents and letters from existing acquisitions using proper licensing templates

● Manage legal documentation and correspondence in strict confidence

● Correspond with counsel, court and clients

● Prepares agendas, makes travel arrangements, and maintains calendars for senior management.

● Oversees telephone services, email correspondence, and mail distribution.

● Maintains office supplies inventory.

● Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.

● Performs other related duties as assigned.

● Oversees the daily workflow of administrative staff, assigning responsibilities to ensure efficient administrative operations.

Qualifications:

● High school diploma or equivalent required; Associates degree in office administration or related field preferred.

● At least three years of administrative and clerical experience required.

● Understand specialized information, including codes, rules, policies, procedures, forms and legal terms preferred

● Excellent verbal and written communication skills.

● Excellent organizational skills and attention to detail.

● Excellent time management skills with a proven ability to meet deadlines.

● Strong supervisory and leadership skills.

● Ability to prioritize tasks and to delegate them when appropriate.

● Ability to function well in a high-paced and at times stressful environment.

● Basic understanding of how to operate standard business equipment.

● Proficient with Microsoft Office Suite or related software.

● Prolonged periods sitting at a desk and working on a computer.

● Must be able to lift up to 15 pounds at times.