QuickBooks Order Processing Specialist

We are seeking a detail-oriented and dependable Order Processing Specialist with a strong background in QuickBooks and a passion for numbers. The ideal candidate will have at least two years of relevant experience and a proven ability to manage estimates, invoices, purchase orders, and freight quotes with accuracy and efficiency. This is a non-sales role, offering a great opportunity for growth within a dynamic and fast-paced environment.

Key Responsibilities:

Processes customer orders for delivery or pickup in accordance with company guidelines

Communicates with customers via phone and email to provide updates on order status and discuss options

Collaborates with the Vendor Warehouse Manager to resolve any order discrepancies

Coordinates with Sales Representatives to address orders that do not meet fulfillment requirements

Verifies the accuracy of order data by cross-checking information with warehouse staff and customers

Ensures timely processing of all customer orders by completing necessary tasks efficiently

Creates and manages estimates, invoices, and purchase orders using QuickBooks

Generates freight quotes as needed

Handles multiple invoices, estimates, and purchase orders daily

Maintains a high level of organization and attention to detail in all tasks

Ability to work independently with minimal supervision in a fast-paced environment

Maintains professionalism, dependability, and excellent attendance

Qualifications:

Minimum 2 years of experience with QuickBooks for order processing

Strong attention to detail and a “numbers person” mindset

Ability to work efficiently and meet deadlines in a fast-paced environment

Ability to communicate effectively with customers, co-workers, and internal teams

Strong multi-tasking skills

Knowledge of Microsoft Office Suite (Word, Excel, Outlook) is preferred

Professional demeanor with a strong sense of responsibility and reliability

No sales responsibilities required