Executive Secretary

Hanil Eco Solutions, Inc.

We recycle e-waste plastics and looking for an executive secretary.

Executive Secretary, is responsible for providing high-level administrative support to the CEO, managing calendar, handling confidential communications, arranging travel, preparing documents, taking meeting minutes, and acting as the primary point of contact for internal and external stakeholders, requiring excellent organizational, communication, and time management skills. Enable CEO to focus on managerial tasks rather than fine details.

Key Responsibilities:

Calendar Management:

Proactively manage the CEO's complex schedule, coordinating meetings, appointments, and travel arrangements.

Communication Management:

Screen calls, emails, and correspondence, directing only the most important matters to the CEO.

Meeting Support:

Prepare meeting agendas, take detailed minutes, and distribute action items.

Document Preparation:

Draft letters, reports, presentations, and other documents as needed, ensuring accuracy and professional formatting.

Travel Arrangements:

Book flights, accommodations, and transportation for the CEO's business trips.

Visitor Management:

Greet and direct visitors to the CEO's office.

Confidentiality:

Maintain strict confidentiality regarding sensitive information related to the CEO and company operations.

Requirements:

A degree in business administration (desirable)

2 years of experience in an executive supporting role (desirable).

High level time management and organizational skills.

Proficiency with Microsoft Office