Office Manager

Office Manager Job Description

Small established manufacturing company is in need of a “Jack or Jill of all office duties”. Great opportunity to utilize your talents and be compensated for it. Days fly by.

Responsibilities:

Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands

Organize and schedule meetings and appointments

Maintain HR office policies as necessary

Organize office operations and procedures

Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time

Provide general support to visitors

Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers

Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems

Responsible for implementing office policies by setting up procedures and standards to guide the operation of the office

Ensure that results are measured against standards, while making necessary changes along the way

Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications

Participate actively in the planning and execution of company events

Allocate available resources to enable successful task performance

Organize orientation and training of new staff members

Design and implement filing systems

Ensure filing systems are maintained and current

Establish and monitor procedures for record keeping

Ensure security, integrity and confidentiality of data

Implement office policies and procedures

Oversee adherence to office policies and procedures

Analyze and monitor internal processes

Implement procedural and policy changes to improve operational efficiency

Prepare operational reports and schedules to ensure efficiency

Coordinate schedules, appointments and bookings

Monitor and maintain office supplies inventory

Review and approve office supply acquisitions

Handle customer inquiries

Manage internal staff relations

Maintain a safe and secure working environment

Requirements:

Proven office management, administrative or assistant experience

Knowledge of office management responsibilities, systems and procedures

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills

Proficient in MS Office

Knowledge of accounting (QuickBooks), data and administrative management practices and procedures (ADP)

Knowledge of clerical practices and procedures

Knowledge of human resources management practices and procedures (ADP)

Knowledge of business and management principles

Computer skills and knowledge of office software packages

Office Manager key skills & proficiencies:

Communication

Analysis and Assessment

Judgment

Problem Solving

Decision Making

Planning and Organization

Time Management

Attention to Detail

Accuracy

Delegation

Coaching

Initiative

Integrity

Adaptability

Teamwork

Staffing

Supervising

Developing Standards

Process Improvement

Inventory Control

Supply Management