Bookkeeper/Administrative Assistant at Pantex (a Biotech Company)

Job Title: Bookkeeper and Administrative Assistant

Company: Pantex Bio-Analysis

Location: Santa Monica CA (in-office)

Job Type: Full-Time

Office hours: 6:30am - 3pm

About Us: Pantex, Division of Bio-Analysis, Inc. is a leader in bioanalytical services and antibody manufacturing, committed to providing high-quality solutions to our clients in the diagnostic industry. We value precision, integrity, and innovation, and are looking for a dedicated Bookkeeper and Administrative Assistant to join our dynamic team.

Job Summary: We are seeking a detail-oriented Bookkeeper and Administrative Assistant to wear multiple hats including managing our financial records, providing administrative support and managing shipping. This important position will ensure the smooth operation of our office and accurate financial reporting. The ideal candidate will have a strong background in bookkeeping, excellent organizational skills, tech savviness and a can-do attitude to roll up their sleeves and help where needed.

Key Responsibilities

Bookkeeping:

- Maintain accurate financial records, including accounts payable/receivable and general ledger entries.

- Enter new customer information

- Process invoices, purchase orders, expense reports, and payments in a timely manner.

- Deposit checks, reconcile bank statements and prepare monthly financial reports.

- Assist with budget preparation and financial forecasting.

- Manage payroll processing and employee records.

- Track Use and Sales Tax and pay taxes on time

- Pay bills

- Keep vendor documentation up to date

Administrative Support:

- Provide general administrative support, including answering phones, managing correspondence, and scheduling

meetings.

- Organize and maintain physical and digital filing systems.

- Assist with HR functions such as maintaining personnel records.

- Coordinate office supplies and equipment maintenance.

- Support project management tasks and other team initiatives as needed.

Shipping and receiving:

- Take the lead on kit shipping including printing protocols, assembly and record usage

- Ship products domestically or internationally including document generation and tracking

- Manage incoming shipments including categorization, paperwork and internal notifications

Qualifications:

- Proven experience as a bookkeeper or in a similar financial role.

- Proficient in accounting software (e.g., SYSPRO ERP 8) and MS Office Suite.

- Strong understanding of basic accounting principles and financial reporting.

- Excellent organizational and multitasking skills.

- Strong attention to detail and accuracy.

- Effective communication skills, both verbal and written.

- Experience in a scientific or laboratory setting is a plus.

- Willingness to manage a diverse range of responsibilities.

Education:

- Associate’s degree or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred, or

equivalent combination of education and experience

- Relevant certifications (e.g., Certified Bookkeeper) are a plus.

Why Join Us?

- Be part of a stable and innovative company with a high impact on patient lives.

- Competitive salary and benefits package.

How to Apply: Interested candidates should submit a resume detailing their qualifications and experience.

Pantex, Division of Bio-Analysis, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: $45,000.00 - $70,000.00 per year depending on experience

Benefits:

Health insurance

Paid sick time

Paid time off

Parental leave

Schedule:

Monday to Friday

Education:

Associate (Preferred)

Experience:

Bookkeeping: 4 years (Required)

Accounting software: 4 years (Required)

License/Certification:

Certified Bookkeeper (Preferred)

Drivers license and ability to run errands for Pantex (Required)

Ability to Commute:

Santa Monica, CA 90404 (Required)

Work Location: In person