Office Administrator/Receptionist

Overview:

We are seeking a dedicated Administrative Assistant-Front Desk Receptionist to join our team.

The ideal candidate will be responsible for providing exceptional service and administrative support in a church office setting.

Overall Responsibilities:

Telephone and Office Reception: - Welcome callers, visitors, parishioners, and staff with congenial and helpful attitude; - Direct calls and messages to the appropriate staff or volunteers; - Keep relevant staff informed about the progress of office projects and tasks within their areas of responsibility.

Event Coordination: - Create and track RSVPs for church events as needed; - Act as point of contact for events between staff, volunteers, and outside contacts; - Schedule weekly volunteers; - Write and distribute emails, letters, and forms.

Database Management: - Ensure the computer membership database records are accurate and up-to-date, including information on new members, transfers, baptisms, funerals, etc.; - Record & track weekly service attendance.

Office and Environment Maintenance: - Maintain a neat office environment; - Keep church entrance spaces organized with up-to-date publications and other relevant information.

Additional Responsibilities: - Perform other duties as assigned; - Assist with general office tasks to support the team; Assist in preparing annual reports.

Requirements:

Previous experience office experience is preferred.

Proficiency in using Microsoft Office (Word, PowerPoint, and Excel) or similar software.

Familiarity with handling multi-line phone systems.

Strong communication and interpersonal skills.

Ability to prioritize tasks and work efficiently in a busy environment.

Understanding of basic office procedures.

Valid driver's license required.

Ability to treat others with kindness, compassion, and be discrete about their needs regardless of their position in life.

Ability to keep records, spreadsheets, and files organized.

Position Type: Part-Time, 20 hours/week

Pay Range: Starts from $19- $23.00 per hour depending on education and/or experience

Work Schedule: Monday – Thursday, 9am – 3pm

Work Location: Fully in-person position at the St. Francis Office, 2200 Via Rosa, Palos Verdes Estates, CA

90274, (310) 375-4617.